Tips We Hope You'll Never Need: When You Must Contact IOSHA

August 27, 2014 by Ryan McCabe Poor, Partner
We understand that accidents happen, and even the best-laid plans can go awry.  It is our hope that you will not have occasion to use this information, but as an employer, it is prudent to have the following available.  Learn more in our 2014 Indiana Labor Law Guide.  An excerpt follows: 

Tips We Hope You'll Never Need: When You Must Contact IOSHA

There are certain situations which require an employer to notify IOSHA. The basic rule is:

Within eight hours after the death of any employee from a work-related incident or the in-patient or hospitalization of three or more employees as a result of a work-related incident, you must orally report the fatality/multiple hospitalization by telephone or in person to IOSHA. When reporting a fatality or hospitalization of three or more employees during normal business hours of 8:00 a.m. to 4:30 p.m. Monday-Friday, the employer must call IOSHA at (317) 232-2693. If the report falls outside normal business hours, the employer must call the federal OSHA hotline at (800) 321- OSHA (321-6742). Reporting by fax, email, or voicemail is prohibited – the employer must speak to a live person and identify the call as a fatality or catastrophe report.
The IOSHA representative will ask for the establishment’s name, the location of the incident, the time of the incident, the number of fatalities or hospitalized employees, the names of any injured employees, the name and telephone number of the employer’s contact person, and a brief description of the incident.
Any power press accidents or amputations must be reported to IOSHA in writing or by facsimile within 30 days.
Recordkeeping requirements

With the exceptions of employers who have been identified by IOSHA as a low hazard industry, IOSHA requires all employers with 10 or more employees to maintain the OSHA Form 300 (Log of Work-Related Injuries and Illnesses); the OSHA 301 (Injury and Illness Incident report) and the Form 300A (Summary of Work-Related Injuries and Illnesses). These forms may be obtained from IOSHA or through federal OSHA’s website at The forms provide information on the types of information that must be kept on each of the forms. During an IOSHA inspection, the compliance officer will likely ask to review these records.
Careful consideration and preparation for an IOSHA inspection will keep any “surprises” to a minimum, enable the inspection to go more smoothly and go a long way to compiling the facts and possible defenses should you receive a safety order as a result of the inspection.

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