Legal Secretary, Intellectual Property
Location: Indianapolis
Pay Type: Hourly
Department: Intellectual Property
Job Description:
The Legal Secretary will be responsible for assisting three (3) to five (5) legal personnel in the performance of complex and specialized clerical duties relating to all aspects of the legal process in the Litigation and IP Solutions Group. The Legal Secretary must be capable of working in a fast paced environment with time sensitive materials, and maintain strict confidentiality due to the nature of the position.

Essential Duties:
  • Prepare and file patent and trademark application and prosecution documents electronically using the U.S. Patent and Trademark Office electronic filing system
  • Prepare and file federal court pleadings and other documents through the PACER/ECF system
  • Prepare and draft correspondence, memos, and legal documents according to legal personnel and Firm requirements using word processing and document management systems
  • Answer, provide assistance during, and appropriately direct telephone calls for legal personnel as needed
  • Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for legal personnel
  • Proofread documents to ensure appropriate file and case references, application numbers, formatting, grammar, punctuation, and spelling
Minimum Requirements:
  • Prefer 1-3 years of work experience in customer service, but willing to train someone who has the initiative and drive to learn
  • Higher education or coursework related to the legal field preferred
  • Excellent technical skills and knowledge of grammar, spelling, and punctuation
  • Exceptional customer service skills in person, over the phone, and via email
  • Must be detail-oriented and be able to work independently and proactively
  • Computer-proficient, with intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint and using TEAS, EFS, and PACER/ECF
  • Ability to organize time and numerous priorities to complete them within time constraints
  • Ability to work collaboratively and cooperatively with others in a team-oriented environment
  • Able to perform all essential duties
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