Career Opportunities

If you are considering a career with Ice Miller our current openings are listed below:  

Real Estate Attorney
Our Indianapolis office is seeking an attorney with 4 – 6 years of transactional experience in business/commercial matters. Other real estate or construction experience is preferred.
Candidate must excel in a team oriented environment and have the personality to develop and implement networking skills both externally and internally. Must be a highly motivated self-starter with excellent business judgment and the flexibility to thrive in a fast-paced environment.

The successful candidate will perform a broad range of legal functions in Ice Miller's Real Estate Group. The Real Estate Group represents developers, landlords, financial institutions, and others who regularly engage in real estate transactions, as well as clients who only occasionally need services to lease, construct, buy or sell facilities, among other issues.
Applicants should have excellent law school credentials and references. Please include a resume, cover letter, law school and undergraduate transcript and references when applying online.
Patent Attorney – Indianapolis Office
Candidates with a bachelor of science in computer science, computer engineering, electrical engineering, or mechanical engineering (or similar) are preferred.   Other intellectual property or business experience is also preferred in the areas of engineering, patent prosecution and technology licensing.  Must be admitted to the Patent Bar.  
 
Candidate must excel in team environment and have the personality to develop and implement networking skills both externally and internally.  Must be a highly motivated self-starter, with excellent business judgment and flexibility to thrive in a fast-paced environment.
 
The successful candidate will perform a broad range of legal functions in Ice Miller's Intellectual Property Practice Group.  Attorneys in this group are experienced in patent prosecution in all technological areas, licensing, technology transactions, intellectual property protection and enforcement (including litigation), and general intellectual property strategies.
Patent Attorney - Chicago Office
Our Chicago office seeks to add a patent attorney with 3 or more years of legal experience.

Candidates with a bachelor or masters of science (possibly Ph.D.) in chemical (preferred) or mechanical engineering.   Other intellectual property or business experience is also preferred in the areas of engineering, patent prosecution and technology licensing.  Must be admitted to the Patent Bar.  

The successful candidate will be involved in a wide variety of legal activities in Ice Miller's Intellectual Property Practice Group.  Attorneys in this group are experienced in all facets of domestic and foreign  patent prosecution in all technological areas. In addition the Group has extensive experience in  licensing, technology transactions, intellectual property protection and enforcement, and all other activities related to the procurement and enforcement of intellectual property in the USA and abroad.
Please apply online for one of our openings or to include your information in our candidate database.  Please include a resume as well as law school and undergraduate transcripts. 
 
Please direct any questions or inquiries about attorney openings to careers@icemiller.com or to the Firm's Director of Legal Personnel and Diversity, Camille Wiggins. 
 
Office Manager
Location: Columbus
Pay Type: Salary
Department:
Job Description:
The Office Manager runs day to day administrative operations of the office, supervises the reception area, secretarial staff, large purchasing requests, facilities, and relationship with on-site outsource service provider. The employee must be capable of working in a fast paced environment with time sensitive materials, and maintain strict confidentiality due to the nature of the position.

Essential Job Duties:
  • Supervises and coordinates overall administrative activities for the office to include review of performance, onboarding or termination of staff, secretarial, reception and facilities.
  • Responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of staff, services and equipment
  • Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities
  • Responsible for the day – to- day facilities operations, such as distributing building access keys and serving as the contact with the building and facility manager
  • Oversees the purchase of office supplies and furniture, office equipment, etc., for the office staff in accordance with purchasing guidelines and budgetary restrictions
  • Manages the local outsourced service provider to ensure high quality service of equipment including copiers, copy service, imaging, mail room and hospitality
  • Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image
  • Responsible for arranging internal office moves and providing arrangements for office meetings.
  • Liaison to other Administrative Departments within the Firm
 
Minimum Requirements:
  • 8-10 years of management experience in a law firm or professional services environment
  • Bachelor's degree or equivalent experience
  • Good planning and organizational skills
  • Well- developed interpersonal and communication skills
  • Ability to negotiate effectively
  • Must be able to perform all essential duties
Marketing RFP Specialist
Location: Chicago
Pay Type: Salary
Department: Business Development & Marketing
Job Description:

The Marketing RFP Specialist will assist with all marketing, business development and client relationship activities related to the Chicago and DuPage County, Ill. office locations.  The employee will be working primarily out of the Chicago, IL office, but will spend some time at the DuPage County office location, as needed.  The employee must be capable of working in a fast paced environment with time sensitive materials and maintain strict confidentiality due to the nature of the position.

Essential Job Duties:
  • Manage the response to all Request for Proposals (RFPs) for the Chicago and DuPage County offices; including initial drafts, proofreading and editing; and ensuring proposals properly promote the firm and specific practice groups
  • Maintain the library of previous RFP responses and language for future reference and use
  • Work with attorneys and directors to prepare presentations for new business
  • Maintain information in the Firm's Customer Relationship Management (CRM) database, InterAction, in an effort to capture information about organizations, clients and prospects
  • Oversee specific business development and client relationship activities, primarily outside of the office, related to events, sponsorships and special programs
  • Oversee event planning and work with attorneys to maximize effectiveness of events including a formal invitation and follow-up procedure
  • Coordinate monthly Business Development meetings with partners and Director of Business Development and Marketing to gauge achievement of goals, disseminate pertinent information relating to events, sponsorships and RFPs.
Minimum Requirements:
  • Bachelor's Degree in Marketing or related field required
  • Strong proficiency in Microsoft Office
  • Demonstrated experience in creating and developing RFPs and proposals for a professional services organization/firm
  • Ability to travel in the downtown and suburban Chicago area to prepare for and attend events that may be held outside of normal business hours
  • Strong project coordination and organizational skills with ability to meet deadlines
  • Demonstrated team player and ability to multi-task
  • Maintain high initiative and be a self-starter
  • Exceptional communication skills, both written and verbal

Benefits Specialist
Location: Indianapolis
Pay Type: Salary
Department: Human Resources Department
Job Description:

Job Summary:

The Benefits Specialist is responsible for the administration of the Firm's health benefits and retirement plans to all employees and partners.  The employee must be capable of working in a fast paced environment with time sensitive materials, and maintain strict confidentiality and attention to detail due to the nature of the position.

Essential Duties:
  • Administers employee benefits programs/policies such as medical, dental, and vision plans; life insurance, LTD, STD; accidental death policies; long term care; Section 125/Flex Plans and COBRA
  • Responsible for daily 401K/ retirement administration to include enrollment, loans, distributions, rollovers, general education and assists with annual audit by outside firm
  • Assists with the evaluation and comparison of existing Firm benefits with those of other employers by analyzing other plans, surveys, and other sources of information.  Plans, develops, and/or participates in area and industry surveys.  Analyzes results of surveys and works with others to design specific recommendations for review by management.
  • Works with others to develop specifications for new plans or modifies existing plans to: maintain Firm's competitive position in labor market, and obtain uniform benefit package for all Firm locations, where possible.
  • Assists with the recommendation of classes of eligible employees for new or modified plans. Work with outside vendors to develop RFPs for insurance quotes.  Evaluates quotes and makes recommendations to management.  Develops Firm cost information for new plans and works with others to make recommendations to management concerning sharing of cost between employer and employees.
  • Implements and rolls out approved new plans and changes by preparing announcement material, booklets, and other media for communicating plans to attorneys and staff.  Conducts education meetings and arranges for enrollment in optional plans.  Conducts employee benefit seminars for local personnel.  Revises and reissues all communications material on benefits from time to time.  Advises and counsels management and employees on existing benefits.
  • Prepares with legal consultation, benefit documentation such as original and amended plan texts, benefit agreements and insurance policies.  Works with vendor to instruct insurance carriers, trustees, and other administrative agencies outside the Firm  to effect changes in benefit program.  Ensures prompt and accurate compliance.
  • Assures Firm compliance with provisions of Employee Retirement Income Security Act.  Assists with the preparation of reports and applications required by law to be filed with federal and state agencies, such as Internal Revenue Service, Department of Labor, insurance commissioners, and other regulatory agencies.  Reviews and analyzes changes to state and federal laws pertaining to benefits, and discusses changes with Employee Benefit counsel and Practice Group Specialist.
  • Assures that existing and new benefit programs are adaptable to standardized computer and reporting systems.  Develops benefit information and statistical and census data for Employee Benefit counsel, insurance carriers, and management.
  • Handles benefit inquiries and complaints to ensure quick, equitable, courteous resolution.  Maintains contact in person, and by phone and mail, with hospitals, physicians, insurance companies, attorneys, and staff, and beneficiaries to facilitate proper and complete utilization of benefits for all participants.
  • Responsible for the maintenance of human resource records.  Completes the enrollment, application, and claims records for all benefit plans.
 Minimum Requirements:
  • A bachelor's degree and five (5) years of experience in Benefits Administration, or any appropriate combination of education and experience
  • Experience managing health and welfare benefit plans required
  • Exposure to high deductible health plans and health savings accounts highly desirable
  • Experience with 401K/ retirement plans is required
  • Excellent attention to detail
  • Thorough and consistent documentation skills
 
Human Resources Assistant
Location: Indianapolis
Pay Type: Hourly
Department: Human Resources Department
Job Description:
The Human Resources Assistant will be responsible for providing strong administrative support to the Human Resources Manager on all personnel matters.  The employee must be capable of working in a fast paced environment with time sensitive materials, and maintain strict confidentiality due to the nature of the position.

Essential Duties:
  • Perform customer service functions by answering employee requests and questions
  • Verifies I-9 documentation and maintains documentation
  • Submits online conflicts requests and assists with new employee background checks
  • Updates HR spreadsheet with employee change requests and processes paperwork
  • Assists with new hire orientation
  • Assists with processing of new hires, employment changes and terminations
  • Coordinates staff and attorney parking with Denison Parking for all surface lots.
  • Assists HR with various research projects and/or special projects
  • Assists administratively with the recruitment and interview process
  • Manages and monitors distribution of various employee discount coupons
  • Manages and monitors distribution of employee parking passes
  • Schedules meetings and interviews as requested by HR departmental staff
  • Schedules conferences by reserving meeting facilities as needed
  • Makes copies, faxes documents and performs other clerical functions
  • Files papers and documents into appropriate employee files
  • Assists or prepares correspondence
  • Prepares new employee files
  • Processes department invoices
  • Complete employee separation package to ensure that terminating employees are given the appropriate benefit information and that the proper paperwork is submitted to Human Resource and payroll
Minimum Requirements:
  • High school diploma required, Bachelor's Degree preferred
  • 3-5 years' experience in customer service.  HR Experience Preferred.
  • Ability to research and analyze various types of data
  • Strong interpersonal skills to communicate with individuals at all levels within the Firm
  • Excellent verbal and written communication skills
  • Ability to maintain confidentiality and sensitivity as appropriate to each situation and demonstrate a high degree of diplomacy
  • Ability to organize and prioritize work and handle multiple projects
  • Proficient in Microsoft Outlook, Word and Excel
  • Ability to complete essential job duties
Legal Secretary, Labor Practice Group
Location: Columbus
Pay Type: Hourly
Department: Labor and Employment
Job Description:
The Legal Secretary will be responsible for assisting legal personnel in the performance of complex and specialized clerical duties relating to all aspects of the legal process in the Labor Group.  Applicants must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.
 
Essential Job Duties: 
  • Prepare and draft correspondence, memos and legal documents according to legal staff and Firm requirements using word processing and document management systems
  • Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required
  • Answer, provide assistance during, and appropriately direct telephone calls for legal staff members as needed
  • Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for legal staff members
  • Proofread documents to ensure appropriate formatting, grammar, punctuation and spelling
  • Manage the coordination of complex document preparation; ensure all attachments, exhibits and enclosures are intact
  • Create, maintain, and retrieve electronic and paper client files and indexes as needed
  • Serve as a communication intermediary between legal personnel, other Firm employees, and the courts; relay messages as needed
  • Assist in the preparation and timely submission of timesheets for legal personnel, including preparation of expense reimbursement and disbursement requests
  • Manage incoming mail and faxes under the direction of each legal personnel
  • Coordinate legal personnel travel arrangements, including preparing itineraries, travel expense reports, meeting space arrangements and amenities
  • Experience in handling tasks associated with civil litigation in the courts and before administrative agencies
  • Proactively assist and provide teamwork to other Legal Secretaries when needed and when workload allows
  • Other duties as assigned by specific practice group (see addendum, if applicable)
Minimum Requirements:
  • 2 - 4 years of experience in an administrative, secretarial or customer service related role; previous experience as a Legal Secretary preferred
  • Higher education or coursework related to the legal field preferred
  • Excellent clerical skills and knowledge of grammar, spelling and punctuation
  • Exceptional customer service skills in person, over the phone and via email
  • Detail oriented and able to work independently and proactively
  • Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint
  • Ability to organize time and numerous priorities to complete them within time constraints
  • Ability to work collaboratively and cooperatively with others in a team-oriented environment
  • Able to perform all essential duties
Billing Specialist
Location: Indianapolis
Pay Type: Hourly
Department: Finance Department
Job Description:
The Billing Specialist  will be responsible for the daily processing of billing memos, edits, generating draft and final invoices, providing client cost documentation and supporting billing partners and their assistants during the monthly billing process.  The employee must be capable of working in a fast paced environment with time sensitive materials, and maintain strict confidentiality due to the nature of the position.  This position reports to the Manager of Client Accounting.
 
Essential Duties:
  • Perform all daily billing functions for attorneys including but not limited to: client, personal, insurance (COBRA & retired partner), audit letter, third party, and non-client disbursement
  • Process billing retainers and application bills
  • Process edits, write-offs, cancellations, splits of time on billing memos
  • Proactively determine solutions for handling unique billing situations which may arise
  • Process electronic invoicing of clients using client-determined external websites
  • Create draft invoices for review
Minimum Requirements: 
  • High School diploma required
  • Higher education, bachelor or associate degree in Accounting field preferred
  • Strong understanding of general Accounting principles 
  • Previous experience in the legal industry a plus
  • Proficient in Microsoft Office products
Employee Benefits Paralegal – Indianapolis
Location: Indianapolis
Pay Type: Hourly
Department: Employee Benefits
Job Description:
Seeking candidates for an entry level paralegal position with a goal of pursuing a career in this field.  This position requires strong organizational and communication skills and the ability to interact with clients and attorneys.  The job requirements include researching tax law and related governmental agency guidance as well as complex form and chart completion.  The ideal candidate must be highly motivated with a strong work ethic, possess exceptional attention to detail, be able to work independently, possess strong writing skills, be creative in working with clients and attorneys, be able to develop administrative processes to help clients comply with regulatory requirements, and consistently meet deadlines.  A four-year legal studies degree preferred, but strong candidates with a two-year degree in paralegal studies are encouraged to apply.
 
All candidates should have excellent academic records and references.  All applicants must apply online at www.icemiller.com.  Please include a resume, transcript and references.
Employee Benefits Paralegal - Indianapolis
Location: Indianapolis
Pay Type: Hourly
Department: Employee Benefits
Job Description:
Seeking candidates with extensive Paralegal experience for a position in our Employee Benefits Practice Group focusing in qualified plan work. This position requires strong organizational and communication skills and the ability to interact with clients and attorneys. The ideal candidate must have qualified plan work and health care experience, be highly motivated with a strong work ethic, possess exceptional attention to detail, be able to work independently, possess strong writing skills, be creative in working with clients and attorneys, and be able to meet deadlines. Paralegal certificate, related experience, or degree required.
 
All candidates should have excellent academic records and references.  All applicants must apply online at www.icemiller.com.  Please include a resume, transcript and references.
Please direct any questions or inquiries about professional staff openings to professionalcareers@icemiller.com or to the Firm's Human Resources Director, Carrie Houston. 
 
Ice Miller is committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability, sexual orientation, gender identity, veteran status, or any other unlawful factor. This commitment to equal opportunity applies to all aspects of employment including selection, training, assignment, promotion, compensation, transfer, performance evaluation, administration of personnel policies, discipline and discharge.