Career Opportunities

Ice Miller's current job openings in our professional staff team are listed below. 

Ice Miller is committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability, sexual orientation, gender identity, veteran status, or any other unlawful factor. This commitment to equal opportunity applies to all aspects of employment including selection, training, assignment, promotion, compensation, transfer, performance evaluation, administration of personnel policies, discipline and discharge.

Please direct any questions or inquiries to the Firm's HR Generalist, Jennifer Sizelove. 

Ice Miller is committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability, sexual orientation, gender identity, veteran status, or any other unlawful factor. This commitment to equal opportunity applies to all aspects of employment including selection, training, assignment, promotion, compensation, transfer, performance evaluation, administration of personnel policies, discipline and discharge.

Knowledge Management and Information Governance Specialist
Location: Indianapolis
Pay Type: Hourly
Department: Risk and Information Governance
Job Description:

Job Summary:

The Knowledge Management and Information Governance Specialist will work with practice groups on managing electronic data. This includes data collection efforts and maintenance of databases, data on the network, in various applications and repositories. The employee will also assist practice groups with the maintenance of records and files using manual and automated filing, indexing, imaging, records retrieval and reporting systems. The employee must be capable of working in a fast paced environment with time sensitive materials and the ability to maintain strict confidentiality due to the nature of the position.

Essential Job Duties:

  • Participate in meetings with attorneys, information technology staff and external parties regarding file transfer protocols, data imported and exported to and from the document management system (DMS), network drives and applications

  • Collaborate as a subject matter expert in law firm initiatives to improve and standardize processes relating to the collection and exchange of data in practice groups, between law firms and other external parties

  • Coordinate data collection, imports, exports, migrations and deletions following approved policies and procedures.

  • Liaise with technology, knowledge, records, business development and security managers

  • Collect, analyze, document and execute business requirements relating to the information lifecycle of legal client and administrative information

  • Document findings and recommend improvements in processes, as needed, to improve efficiency and reduce costs and risks associated with information management

  • Document and execute standard processes for data collection, information creation, access, classification, retention and disposition

  • Collaborate with and support KM data collection, competitive intelligence and data analytics efforts.

Minimum Requirements:

  • Bachelor Degree in relevant field such as IT, Computer Science, Information Management, Knowledge Management or Library Services

  • 2-3 years information management or information technology experience

  • Information Management, Information Security or Project Management Certifications preferred or willingness to earn.

  • Knowledge of technology applications relevant to records and information management systems

  • Exceptional attention to detail

  • Project Management Skills

  • Professional customer service skills ability to communicate with all levels of the organization

  • Ability to learn new tasks quickly and work independently or as a part of a team.

  • Excellent decision making skills and ability to recommend appropriate decisions

  • Ability to research and analyze various types of data

  • Ability to maintain confidentiality

  • Ability to organize and prioritize work, handle multiple projects and meet deadlines

  • Proficient in Microsoft Outlook, Word and Excel

  • Must be able to perform all essential duties

Legal Secretary, Personal Services Group
Location: Indianapolis
Pay Type: Hourly
Department: Personal Services Group
Job Description:

Ice Miller is seeking qualified candidates interested in a Legal Assistant position within its Personal Services Group. The person who fills this position will work with the other Legal Assistants, paralegals, and other firm personnel to assist the lawyers in the Personal Services Group in the delivery of high quality legal services to the firm's clients.

The work includes direct contact with the firm's clients and other professional service providers, both by telephone and in person. Thus, candidates must present a professional appearance and be comfortable interacting with people from all walks of life, including for example, Court staff, other lawyers within the Firm, lawyers from other firms, business owners, executives, accountants, financial planners, and the spouses and children of firm clients. A qualified candidate will be adept at maintaining calendars for two attorneys and scheduling appointments with clients.

This position has a strong focus on document editing, processing, organization, and file tracking. The work also includes preparing simple, routine correspondence (both written and email) and assisting with proofreading. Accordingly, candidates must have a solid understanding of grammar, spelling, and punctuation. Attention to detail and the ability to follow instructions are essential.

The position also includes monitoring, organizing, and prioritizing ongoing client projects. Thus candidates must be able to keep client files (both paper and electronic) well organized, to prioritize tasks, and to communicate effectively with all levels of clients and internal Firm resources. Due to the nature of the practice group's work and support for a practice group leader, a proven adherence to confidentiality is required.

Computer skills are essential to the work. Mastery of Microsoft Word and Outlook is required, as is a working knowledge of Microsoft Excel and PowerPoint. Candidates must be able to learn and use other software programs that are specific to the delivery of legal services and management of client projects.

Legal Secretary, Municipal Finance
Location: Chicago
Pay Type: Hourly
Department: Municipal Finance
Job Description:

The Legal Secretary will be responsible for assisting legal personnel in the performance of complex and specialized clerical duties relating to all aspects of the legal process. A Legal Secretary must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.

Essential Job Duties:

  • Prepare and draft correspondence, memos and legal documents according to legal staff and Firm requirements using word processing and document management systems

  • Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required

  • Format and edit Preliminary Official Statements and Official Statements

  • Collect statistics from counties for certain Preliminary Official Statements and Official Statements

  • Answer, provide assistance during, and appropriately direct telephone calls for legal staff members as needed

  • Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for legal staff members

  • Proofread documents to ensure appropriate formatting, grammar, punctuation and spelling

  • Manage the coordination of complex document preparation; ensure all attachments, exhibits and enclosures are intact

  • Create, maintain, and retrieve electronic and paper client files and indexes as needed

  • Serve as a communication intermediary between legal personnel, other Firm employees, and the courts; relay messages as needed

  • Assist in the preparation and timely submission of timesheets for legal personnel, including preparation of expense reimbursement and disbursement requests

  • Manage incoming mail and faxes under the direction of each legal personnel

  • Coordinate legal personnel travel arrangements, including preparing itineraries, travel expense reports, meeting space arrangements and amenities

  • Proactively assist and provide teamwork to other Legal Secretaries when needed and when workload allows

  • Minimum Requirements:

  • 2 - 4 years of experience in an administrative, secretarial or customer service related role; previous experience as a Legal Secretary preferred

  • Higher education or coursework related to the legal field preferred

  • Finance or math background preferred

  • Basic knowledge of Bond deals, documents, and closings a plus

  • Excellent clerical skills and knowledge of grammar, spelling and punctuation

  • Exceptional customer service skills in person, over the phone and via email

  • Detail oriented and able to work independently and proactively

  • Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint

  • Ability to organize time and numerous priorities to complete them within time constraints

  • Ability to work collaboratively and cooperatively with others in a team-oriented environment

  • Able to perform all essential duties

  • Available to work 8:30 a.m. – 5:00 p.m., Monday through Friday

Research Librarian
Location: Columbus
Pay Type: Hourly
Department: Library
Job Description:
The Research Librarian will be responsible for coordinating library research and business intelligence data request, as well as, current awareness initiatives. This position must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position. 
 
Essential Job Duties:
  • Provide key electronic resources for the purpose of collection development, reference, and current case awareness initiatives across the Firm
  • Assist with training practice groups on the effective use of electronic resources that include computerized databases, internet sources, and electronic alerts using internal and external research services. 
  • Coordinate interlibrary loan efforts for articles and books not housed at the Firm, including traveling to local libraries where the Firm has borrowing privileges
  • Monitor trends for delivery of services in consultation with Library and IT Directors
  • Assist with the maintenance of the Library's web presence on the Firm's intranet
  • Investigate new technologies for delivery of services
  • Process reference requests, including but not limited to ready reference such as cite checking, pulling cases or statutes, etc.
  • Analysis of published sources, telephone contacts, service bureaus, in-house precedents and legal and non-legal databases
  • Assist the Library Services Directors by completing research and business intelligence requests
  • Assist with the check-in of mail and catalog clean-up
  • Assist with the management and maintenance of knowledge databases
  • Generate monthly reports from the United States Patent and Trade Office
  • All other responsibilities as required.
     
Minimum Requirements:

  • Master's degree in Library Studies and Information Science from an American Library Association accredited program, or equivalent, including coursework or significant experience with legal bibliography. Requires a minimum of three years of legal library work experience.
  • Must have the ability to perform computer-assisted legal research including LEXIS and WESTLAW, PACER, Practical Law, BNA, CCH, Hein-Online, Dialog and other standard reference databases as well as public records research experience.
  • Must have the ability to comprehend and summarize research results to deliver summaries of the most relevant information.
  • Ideal candidates will have the ability to perform a variety of library skills including acquisitions, interlibrary loan and document retrieval. Must be able to work under pressure with frequent interruptions. Proficiency with common Microsoft office tools including Word, Excel and PowerPoint is required. Experience with Microsoft Project is a plus.
  • Must be able to perform all essential duties
 
Knowledge Management and Information Governance Specialist
Location: Columbus
Pay Type: Hourly
Department: Risk and Information Governance
Job Description:
The Knowledge Management and Information Governance Specialist will work with practice groups on managing electronic data. This includes data collection efforts and maintenance of databases, data on the network, in various applications and repositories. The employee will also assist practice groups with the maintenance of records and files using manual and automated filing, indexing, imaging, records retrieval and reporting systems. The employee must be capable of working in a fast paced environment with time sensitive materials and the ability to maintain strict confidentiality due to the nature of the position. 
 
Essential Job Duties:
  • Participate in meetings with attorneys, information technology staff and external parties regarding file transfer protocols, data imported and exported to and from the document management system (DMS), network drives and applications
  • Collaborate as a subject matter expert in law firm initiatives to improve and standardize processes relating to the collection and exchange of data in practice groups, between law firms and other external parties
  • Coordinate data collection, imports, exports, migrations and deletions following approved policies and procedures.
  • Liaise with technology, knowledge, records, business development and security managers
  • Collect, analyze, document and execute business requirements relating to the information lifecycle of legal client and administrative information
  • Document findings and recommend improvements in processes, as needed, to improve efficiency and reduce costs and risks associated with information management
  • Document and execute standard processes for data collection, information creation, access, classification, retention and disposition
  • Collaborate with and support KM data collection, competitive intelligence and data analytics efforts.
Minimum Requirements:
  • Bachelor Degree in relevant field such as IT, Computer Science, Information Management, Knowledge Management or Library Services
  • 2-3 years information management or information technology experience
  • Information Management, Information Security or Project Management Certifications preferred or willingness to earn. 
  • Knowledge of technology applications relevant to records and information management systems
  • Exceptional attention to detail
  • Project Management Skills
  • Professional customer service skills ability to communicate with all levels of the organization
  • Ability to learn new tasks quickly and work independently or as a part of a team.
  • Excellent decision making skills and ability to recommend appropriate decisions
  • Ability to research and analyze various types of data
  • Ability to maintain confidentiality
  • Ability to organize and prioritize work, handle multiple projects and meet deadlines
  • Proficient in Microsoft Outlook, Word and Excel
  • Must be able to perform all essential duties
Legal Secretary, Intellectual Property
Location: Indianapolis
Pay Type: Hourly
Department: Intellectual Property
Job Description:
The Legal Secretary will be responsible for assisting three (3) to five (5) legal personnel in the performance of complex and specialized clerical duties relating to all aspects of the legal process in the Litigation and IP Solutions Group. The Legal Secretary must be capable of working in a fast paced environment with time sensitive materials, and maintain strict confidentiality due to the nature of the position.

Essential Duties:
  • Prepare and file patent and trademark application and prosecution documents electronically using the U.S. Patent and Trademark Office electronic filing system
  • Prepare and file federal court pleadings and other documents through the PACER/ECF system
  • Prepare and draft correspondence, memos, and legal documents according to legal personnel and Firm requirements using word processing and document management systems
  • Answer, provide assistance during, and appropriately direct telephone calls for legal personnel as needed
  • Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for legal personnel
  • Proofread documents to ensure appropriate file and case references, application numbers, formatting, grammar, punctuation, and spelling
Minimum Requirements:
  • Prefer 1-3 years of work experience in customer service, but willing to train someone who has the initiative and drive to learn
  • Higher education or coursework related to the legal field preferred
  • Excellent technical skills and knowledge of grammar, spelling, and punctuation
  • Exceptional customer service skills in person, over the phone, and via email
  • Must be detail-oriented and be able to work independently and proactively
  • Computer-proficient, with intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint and using TEAS, EFS, and PACER/ECF
  • Ability to organize time and numerous priorities to complete them within time constraints
  • Ability to work collaboratively and cooperatively with others in a team-oriented environment
  • Able to perform all essential duties

 

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