Career Opportunities

Ice Miller's current job openings in our professional staff team are listed below. 

Ice Miller is committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability, sexual orientation, gender identity, veteran status, or any other unlawful factor. This commitment to equal opportunity applies to all aspects of employment including selection, training, assignment, promotion, compensation, transfer, performance evaluation, administration of personnel policies, discipline and discharge.

Please direct any questions or inquiries to the Firm's Recruiting Coordinator, Ashley Davis.

Ice Miller is committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability, sexual orientation, gender identity, veteran status, or any other unlawful factor. This commitment to equal opportunity applies to all aspects of employment including selection, training, assignment, promotion, compensation, transfer, performance evaluation, administration of personnel policies, discipline and discharge.

Marketing and Business Development Manager
Location: Indianapolis
Pay Type: Salary
Department: Business Development & Marketing
Job Description:

The Marketing and Business Development Manager will be responsible for the growth and maintenance of the positive reputation the firm has developed. The employee will manage two to three direct reports in the Marketing and Business Development Department. The Marketing and Business Development Manager must be capable of working in a fast paced environment with time sensitive materials, and maintain strict confidentiality due to the nature of the position

Essential Job Duties:

•Oversee website content and maintenance of firm websites
•Follow and report on trends in legal and related professional services external communications
•Provide contemporaneous thought leadership on best–in-class search engine optimization (SEO)
•Make recommendations for improvement to existing websites, email communications (including use of and oversight of email marketing vendor) and social media profiles based on trend data, in order to advance all business development and marketing initiatives
•In conjunction with CMO and Directors, help devise and implement social media strategy to support and spread the firm's external messaging, reputation and visibility across appropriate markets
•Gather, analyze and provide analytics to CMO that will show effectiveness of external campaigns across all platforms and adjust marketing and communications efforts to reflect most effective platforms
•Devise and implement comprehensive communication programs as requested to highlight new hires, practices, industry groups, thought-leadership and the like
•Create integrated communications/marketing plan that utilizes traditional media sources in conjunction with more digital platforms for maximum coverage in firm's markets
•Provide CMO and Directors with practice/industry group specific efforts across all media platforms for regular meetings with practice groups
•Monitor and advise CMO and firm's management for website improvement and effectiveness for internal and external stakeholders
•Responsible for supporting the CMO and Directors in developing and maintaining positive media relations where most beneficial to the firm and promoting earned media opportunities in conjunction with staff and Directors in their specific markets and as directed by the CMO
•Oversee creation, implementation and tracking of all ad buys in all markets across all platforms following input and direction from CMO and Directors
•Oversee writing, editing (following AP Style) and disseminating all press releases
•Responsible for writing remarks to be delivered by senior members of the firm at external events
•Work with HR and other involved firm personnel to present strong internal messaging to firm
•Oversee all directory listings and submissions in conjunction with Directors and embedded BD coordinators and specialists
•Oversee preparation and submission of all firm-supported nominations of external and external candidates in conjunction with Directors and embedded BD coordinators and specialists
•Manage Marketing and Business Development Specialist, Marketing and Business Development Coordinator and Brand and Creative Senior Coordinator or agencies engaged to provide these services
•Copyedit marketing materials, using AP Style when appropriate

Minimum Requirements:

•Bachelor’s Degree in Marketing, Advertising, Journalism or related field.
•Minimum of five years’ experience in either web design or marketing role, preferred experience is within an advertising agency or website design firm
•Understanding of marketing professional service firms a significant plus
•The candidate will have the ability to handle and prioritize multiple projects to meet both internal and external deadlines, and perform other work-related duties as assigned
•Must have the ability to multi-task and work effectively under pressure
•Must be able to perform all essential duties

Pricing Analyst
Location: Indianapolis
Pay Type: Salary
Department: Finance Department
Job Description:

The Pricing Analyst will be responsible for tracking marketplace metrics and trends and analyzing how pricing strategies relates to the Firm’s competitors. The employee must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.

Essential Job Duties:

  • Provide pricing analysis for the Directors of Accounting

  • Perform margin and pricing analysis in order to support Firm initiatives

  • Validate pricing quotes for accuracy and profitability

  • Develop a system of communication, documentation and review of internal and external comparative pricing data

  • Identify opportunities to optimize profitability

  • Prepare cost and pricing models

  • Work with surveys and compare results

Minimum Requirements:

  • Bachelors degree in accounting required

  • Understanding of general accounting principles

  • Previous experience in the legal industry a plus

  • Proficient in Microsoft Office products

  • Advanced in Microsoft Excel

  • Excellent reporting and analytical skills

  • Able to scrutinize data and stay up to date on relative market data

  • Abilities to multitask and effectively manage time

  • Must have strong attention to detail

  • Ability to work independently with minimal supervision and to prioritize duties and use good judgement

  • Strong interpersonal skills necessary to deal courteously and effectively with a diverse group of people, both on the phone and in person.

  • Must be able to work with individuals at all levels of the organization

  • Must be able to perform all essential duties

Cash Receipts Clerk
Location: Indianapolis
Pay Type: Hourly
Department: Finance Department
Job Description:

The Cash Receipts Clerk will be responsible for the collection, reconciliation and disbursement of large sums of monies collected from departments and practice groups. The employee must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.

Essential Job Duties:

•Collect, and prepare deposits of large sums of monies received from all departments and practice groups
•Compute and reconcile daily cash receipts and disbursement totals; resolve cash collections issues
•Compile various computerized spreadsheets detailing deposits and their appropriate ledger accounts
•Process credit card payments received from clients
•Research unapplied funds and reconcile and resolve in a timely manner, research client short payments and overpayments
•Research validity and prepare client refunds working directly with Billing Partners and Billing Specialists
•Apply Retainer Funds
•Process Write Off’s as instructed
•Be the point person for incoming funds for attorneys (monitor bank activity and let billing attorneys/supervisors know of pending funds we see hitting the bank)
•Prepare a variety of daily, monthly, and annual cash collections summary reports
•Use a computer for data entry, retrieval, and modifications
•Assist Accounting Department in miscellaneous projects as needed

Minimum Requirements:

•High School diploma required
•Higher education, bachelor or associate degree in Accounting field preferred
•General understanding of general Accounting principles
•Previous experience in the legal industry a plus
•Proficient in Microsoft Office products
•Ability to multi-task and effectively manage time
•Must have strong attention to detail
•Ability to work independently with minimal supervision and to prioritize duties and use good judgment
•Strong interpersonal skills necessary to deal courteously and effectively with a diverse group of people, both on the phone and in person. Must be able to work with individuals at all levels of the organization
•Must be able to perform all essential duties

Legal Secretary, Employee Benefits
Location: Indianapolis
Pay Type: Hourly
Department: Employee Benefits
Job Description:
The Legal Secretary will be responsible for assisting legal personnel in the performance of complex and specialized clerical duties relating to all aspects of the legal process. A Legal Secretary must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.

Essential Job Duties:
· Type, format, edit and proofread voluminous documents
· Prepare and draft correspondence, memos and legal documents according to legal staff and Firm requirements using word processing and document management systems
· Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required
· Answer, provide assistance during, and appropriately direct telephone calls for legal staff members as needed
· Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for legal staff members
· Proofread documents to ensure appropriate formatting, grammar, punctuation and spelling
· Manage the coordination of complex document preparation; ensure all attachments, exhibits and enclosures are intact
Minimum Requirements:
· 2 - 4 years of experience in word processing; previous experience as a Legal Secretary preferred
· Excellent clerical skills and knowledge of grammar, spelling and punctuation
· Exceptional customer service skills in person, over the phone and via email
· Detail oriented and able to work independently and proactively
· Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint

Attorney Recruiting Coordinator
Location: Indianapolis
Pay Type: Hourly
Department: Talent Acquisition
Job Description:

The Attorney Recruiting Coordinator will be responsible for managing the recruiting, hiring and on-boarding of attorneys across all Firm locations. The employee must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.

Essential Duties
• Manage the pre-employment process including placing ads on job boards, websites and other media for all legal positions
• Coordinate the summer program recruiting process and summer associate program including scheduling of all events
• Coordinate the scheduling of interviews with hiring managers and supervisors
• Coordinate and act as point person for entire on-boarding process
• Serve as a communication intermediary between the Chief Talent Acquisition Officer and Director of Strategic Planning, other Firm employees, and external contacts
• Receive visitors to the Firm and relay messages as needed
• Proofread documents to ensure appropriate formatting, grammar, punctuation, spelling and maintaining firm policies
• Complete projects and special assignments (including: determining priorities, managing time, monitoring progress, problem-solving, and making adjustments to plans)
• Create and maintain reports, files and data to track processes and personnel information

Minimum Requirements:
• Bachelor’s degree preferred, or equivalent combination of education and experience
• 3 – 5 years of administrative experience
• Ability to research and analyze various types of data
• Strong interpersonal skills to communicate with individuals at all levels within and outside the Firm
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and sensitivity as appropriate to each situation and demonstrate a high degree of diplomacy
• Ability to organize and prioritize work and handle multiple projects
• Proficient in Microsoft Outlook, Word and Excel
• Ability to perform essential duties

Paralegal
Location: Indianapolis
Pay Type: Hourly
Department: Intellectual Property
Job Description:

The Paralegal will be responsible for assisting the IP Group legal personnel in the performance of complex and specialized duties relating to all aspects of the legal process in the Litigation and IP Solutions Group. Applicants for this position must be capable of working in a fast paced environment with time sensitive materials and maintain strict confidentiality due to the nature of the position.

Essential Job Duties:

  • Research and compile data and caselaw for special projects as directed by legal personnel

  • Research and compile data and coordinate with Firm personnel to research questions as directed by legal personnel

  • Prepare and file PCT patent application and prosecution documents electronically using the U.S. Patent and Trademark Office electronic filing system

  • Prepare and file Madrid Protocol trademark applications electronically using the U.S. Patent and Trademark Office electronic filing system

  • Research estimates to file PCT patent applications and Madrid Protocol trademark applications electronically using the U.S. Patent and Trademark Office electronic filing system

  • Research foreign patent and trademark filing estimates (including fees, costs, and foreign exchange considerations) and prepare correspondence to clients reporting same

  • Research foreign patent and trademark application and prosecution requirements to support and serve as a resource to legal personnel and Legal Secretaries in their preparation of foreign patent and trademark opinion and feasibility work

  • Prepare and send application requests to foreign associates and prosecution requests to foreign associates including determining needed support documentation and compiling same for inclusion with requests

  • Research and maintain internal IM resources concerning PTAB and TTAB procedures and rules to support and serve as a resource to legal personnel and Legal Secretaries in their preparation and prosecution of appeals, interferences, reexaminations, inter partes review proceedings, post-grant review proceedings, supplemental proceedings, reissue proceedings, oppositions, cancellations, and concurrent use proceedings

  • Maintain files and pleadings binders for aforementioned PTAB and TTAB proceedings

  • Maintain client-specific dockets and status updates as requested by clients

  • Maintain internal IM resources regarding preferred foreign agents (including representative costs to have preferred agents perform routine tasks) and foreign patent and trademark application and prosecution requirements to support legal personnel and Legal Secretaries in the preparation of foreign patent and trademark opinion and feasibility work, application requests to foreign associates, and prosecution requests to foreign associates

  • Maintain internal IM resources concerning client properties for which watches are to be performed

  • Maintain internal IM resources concerning contacts and costs regarding external patent and trademark search resources and draftsmen

  • Update internal IM form correspondence as directed by legal personnel

  • Research and prepare annual patent and trademark maintenance reports, including estimated fees and costs for required maintenance, to support legal personnel and Legal Secretaries in preparing maintenance instruction request reports to clients

  • Prepare quarterly status reports for client portfolios, including transmittal correspondence

  • Prepare and update client portfolio binders on a biennial basis (so that the client has an updated compilation of its IP holdings every two years)

  • Train Legal Secretaries to prepare and perform electronic filing of patent and trademark applications and prosecution using the U.S. Patent and Trademark Office electronic filing system

  • Train docketing personnel and serve as a back up docketing resource to the docketing clerk

  • Train records personnel concerning filing and serve as a back up filing resource to the filing clerk

  • Support Legal Secretaries and legal personnel as a back up resource on all tasks on an as-needed and as-requested basis

  • Be a team player in the IP Group

  • Prepare and draft correspondence, memos, and legal documents according to legal personnel and Firm requirements using Word Processing and Document Management systems

  • Coordinate with foreign associates to schedule meetings with legal personnel and clients during INTA Annual Meeting; manage scheduling of INTA meetings, appointments, due dates, and client-related activities on electronic calendars for legal personnel

  • Proofread documents to ensure appropriate file and case references, application numbers, formatting, grammar, punctuation, and spelling

  • Manage the coordination of complex document preparation; ensure all attachments, exhibits, and enclosures are intact

  • Create, maintain, and retrieve electronic and paper client files and indexes as needed

  • Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required

  • Serve as a communication intermediary between legal personnel, other Firm employees, the U.S. Patent and Trademark Office, foreign associates, and the courts; relay messages as needed

  • Assist in the preparation and timely (to be submitted in the same month that the attorneys’ fees were submitted) submission of foreign and domestic associate invoices, prosecution fees, and maintenance fee payments for inclusion on clients’ bills

  • Proactively assist and provide teamwork to other Legal Secretaries when needed and when workload allows to meet, and preferably exceed, the turnaround requirements of the legal personnel, the client, and the deadlines for the work

  • Proactively perform the above-referenced essential job duties in a timely fashion to meet, and preferably exceed, the turnaround requirements of the legal personnel, the client, and the deadlines for the work

    Minimum Requirements:

  • 3 years of experience as a Paralegal working in an intellectual property practice. Experience in both IP prosecution and litigation is preferred

  • Higher education or coursework related to the legal field preferred

  • Ability to perform basic legal research to support the essential job duties as outlined above

  • Excellent clerical skills and knowledge of grammar, spelling, and punctuation

  • Exceptional customer service skills in person, over the phone, and via email

  • Must be detail-oriented and be able to work independently and proactively

  • Computer-proficient, with intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint and using TEAS, EFS, and PACER/ECF

  • Ability to organize time and numerous priorities to complete them within time constraints

  • Ability to work collaboratively and cooperatively with others in a team-oriented environment

  • Must be able to perform all essential job duties as outlined above


 

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