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Business Legal Secretary
Location: DuPage County, Illinois
Pay Type: Hourly
Department: Business
Job Description:
Ice Miller LLP, a national law firm, is seeking a Legal Secretary with business and litigation experience to support multiple attorneys in our business practice group. Candidates must possess strong organizational skills with a high level of attention to detail to be successful in this position. 

Essential Job Duties: 
•Manage all aspects of administrative practice, including legal and non-legal processes.
•Prepare and draft correspondence, memos, and legal documents according to legal staff and firm requirements using word processing and document management systems.
•Manage the preparation and coordination of complex document preparation, including estate planning documents; ensure all attachments, exhibits and enclosures are intact.
•Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required.
•Organize and maintain files, both electronic and physical, within the guidelines set by the firm.
•Create, maintain, and retrieve electronic and paper client files and indexes as needed.
•Maintain files, both electronic and physical, within the guidelines set by the firm. 
•Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed.
•Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments.
•Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups.
•Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling.
•Maintain positive relations with internal clients and co-workers and contribute to the self-directed team structure to assist with overflow and specialized tasks within guidelines set by the firm.
•Proactively assist and provide teamwork to other Legal Secretaries when needed and when workload allows.

Minimum Requirements:
•High School diploma required
•Minimum of two years of experience as a business or litigation legal secretary preferred 
•Knowledge of estate planning services preferred 
•Ability to prioritize work and balance multiple projects and deadlines 
•Experience with e-filing in state and federal courts preferred 
•Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Outlook, Excel, and PowerPoint
•Ability to maintain a professional demeanor, exhibit sound judgment, maintain confidentiality and use discretion
•Ability to exhibit problem-solving skills and demonstrate initiative
•Excellent clerical skills and knowledge of grammar, spelling and punctuation 
•Exceptional customer service skills in person, over the phone and via email
•Exceptional attention to detail and ability to work independently and proactively
•Must be able to perform all essential duties 

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. In order to succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller’s Diversity & Inclusion efforts on our website.

Ice Miller is an Equal Opportunity Employer.
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