Public Affairs Assistant
Location: Indianapolis
Pay Type: Hourly
Department: Public Affairs Practice Group
Job Description:
The Public Affairs Assistant will be responsible for assisting attorneys in the performance of complex and specialized clerical duties relating to all aspects of Public Affairs and relative governmental affairs. This person must be capable of working in a fast-pace environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.
 
Essential Job Duties: 
  • Research and maintain knowledge of laws and regulations in order to assist the Public Affairs attorneys with drafts and correspondence 
  • Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling 
  • Answer, provide assistance during, and appropriately direct telephone calls as needed
  • Respond to requests for information from media or other sources
  • Manage appointment schedules by scheduling meetings, appointments, travel, due dates, and client-related activities
  • Manage incoming mail and correspondence 
  • Prepare and process outgoing correspondence; arrange for specialized mail or messenger services as needed
  • Serve as a communication intermediary between attorneys, Firm employees, and external  contacts; receive clients and visitors to the Firm and relay messages as needed
  • Prepare expense reimbursements and disbursements requests
  • Coordinate travel arrangements, including preparing itineraries, agendas, and expense reports; booking transportation and arranging lodging; and making arrangements for meeting space and amenities
  • Proactively assist and provide teamwork to others when needed and when workload allows
  • Complete projects and special assignments as requested
Minimum Requirements:
  • General knowledge of governmental operations and state legislature required
  • Higher education or coursework related to the legal field preferred
  • Excellent clerical skills and knowledge of grammar, spelling and punctuation 
  • Exception customer service skills in person, over the phone and via email
  • Exceptional attention to detail and ability to work independently and proactively
  • Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint
  • Must be able to perform all essential job duties 
 
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