Facilities Manager
Location: Indianapolis
Pay Type: Salary
Department: Facilities
Job Description:
The Facilities Manager is responsible for overseeing the facilities needs for the Firm across all markets. This position will be responsible for managing vendor relationships and ensuring all facilities functions are operational in each market. The employee must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.
Essential Job Duties: 
  • Manage the day-to-day relationship with outsourced facilities management 
  • Oversee office buildouts, modifications, renovations, and refurbishments 
  • Manage vendor and contractor relationships in all markets 
  • Serve as the point of contact for building management 
  • Develop and manage facilities plans for each office (i.e. preventative maintenance, emergency response, etc.)
  • Maintain reporting for construction, repairs, projects, etc. to ensure jobs are completed efficiently 
  • Manage relationships with employees, vendors, and building staff 
  • Liaise with the Risk and Information Governance department and security personnel to ensure physical security measures are in place
  • Inspect construction and installation progress and manage activities related to construction projects
  • Develop and manage the annual facilities budget 
  • Oversee building space, office, furniture, and equipment allocation and ensure changes have been communicated to relative departments 
  • Research building and facilities options/costs for potential new markets 
  • Make recommendations regarding facilities best practices and identify areas for improvement
  • Provide onsite facilities management in all markets as needed
  • Work with COO and CHRO to negotiate, evaluate, and renew contracts 
  • Ensure efficiency in all building systems 
  • Ensure maintenance issues and building activities are communicated throughout the Firm (i.e. fire drills, street closings, maintenance)
  • Manage inspections and ensure utility systems, etc. are in accordance with regulations
Minimum Requirements:
  • 5 years of experience as a Facilities Manager or related position required
  • BS/BA in Facility Management or Business Administration preferred
  • Management experience required 
  • Relevant professional certifications preferred 
  • Well-versed in building operations and facilities best practices
  • Excellent verbal and written communication skills
  • Excellent organizational and leadership skills
  • Good analytical and critical thinking skills  
  • Strong service orientation in working with employees at all levels of the organization
  • Ability to prioritize and carry out work assignments without direct supervision
  • Knowledge of basic repair for all types of office-related equipment
  • Knowledge of use of basic maintenance tools and equipment
  • Basic computer skills, including knowledge of Microsoft Office products
  • Ability to perform the physical requirements of the position, including moving furniture and heavy lifting
  • Ability to adhere to general safety practices while carrying out duties
  • Ability to travel required 
  • Must be able to perform all essential duties
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