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IT Administrative Assistant
Location: Indianapolis
Pay Type: Hourly
Department: Information Technology
Job Description:
Ice Miller LLP, a national law firm is seeking an IT Administrative Assistant to assist with processes and workflows in support of the IT department. The employee must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.

Essential Job Duties: 
•Provide administrative support to the IT department
•Assist with order processes, purchasing, tracking and invoice management
•Process and track invoices through the Firm’s database and follow up to ensure invoices are processed timely
•Handle administrative tasks such as reimbursements, coordinating travel, meetings, and conference calls 
•Assist with financial tracking to help manage department budget and financial forecast
•Identify and manage IT inventory and assist with inventory scheduling 
•Schedule and prepare meetings for team by providing materials/agendas and taking meeting minutes
•Create, maintain and enter information into the Firm’s databases
•Assist in monitoring, organizing, and prioritizing department projects
•Answer and screen incoming calls and direct to appropriate personnel
•Manage routine status reports
•Assist with other IT projects as needed

Minimum Requirements:
•High School diploma required
•Minimum of 2 years of experience providing administrative assistance, preferably in IT or related field
•Knowledgeable of computers and other standard office equipment
•Proficient in Microsoft Office Suite
•Strong verbal and written communication skills in dealing with a diverse group of professionals
•Ability to work in a fast-paced environment
•Strong organizational skills and attention to detail
•Ability to take initiative to complete tasks
•Must be able to perform all essential job duties as outlined above

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. In order to succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller’s Diversity & Inclusion efforts on our website. 

Ice Miller is an Equal Opportunity Employer.
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