Skip to main content
Top Button
Legal Secretary
Location: Indianapolis
Pay Type: Hourly
Department: Trusts & Estates
Job Description:
Ice Miller LLP is seeking an experienced legal secretary to support partners in our Trust, Estates, and Private Wealth practice group. This individual will be responsible for providing high quality legal assistance and communicating directly with firm clients and other professionals. This person must be capable of working in a fast-paced environment with time-sensitive materials and maintain strict confidentiality due to the nature of the position. 

Essential Job Duties: 
  • Manage all aspects of administrative practice, including legal and non-legal processes
  • Prepare and draft correspondence, memos, and legal documents according to legal staff and Firm requirements using word processing and document management systems
  • Prepare and process outgoing correspondence through email, regular mail/overnight delivery, or fax; arrange for specialized mail or courier services as required
  • Monitor, organize and prioritize ongoing client projects
  • Maintain electronic records on Sharefile 
  • Manage electronic execution of documents using DocuSign 
  • Answer, provide assistance during, and appropriately direct telephone calls for legal staff members as needed
  • Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal team members
  • Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling
  • Manage the coordination of complex document preparation; ensure all attachments, exhibits and enclosures are intact
  • Prepare, file, and serve pleadings and other court documents, electronically and otherwise
  • Maintain positive relations with internal clients and co-workers and contribute to the self-directed team structure to assist with overflow and specialized tasks within guidelines set by the firm
Minimum Requirements:
  • Five years of experience as a legal secretary or other legal support position 
  • High school diploma required; higher education or coursework related to the legal field preferred
  • Excellent clerical skills and knowledge of grammar, spelling and punctuation
  • Strong technology skills with proficiency in Microsoft Office suite 
  • Excellent client service skills in person, over the phone and via email
  • Excellent written and verbal communication skills in dealing with a diverse group of professionals
  • Exceptional attention to detail and ability to work independently and proactively 
  • Ability to maintain strict confidentiality while dealing with internal and client data 
  • Ability to work in the office and remotely, with the appropriate internet capabilities as directed
  • Must be able to perform all essential job duties 
Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. In order to succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller’s Diversity & Inclusion efforts on our website. 

Ice Miller LLP is an Equal Opportunity Employer.
View Full Site View Mobile Optimized