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Legal Secretary
Location: Chicago
Pay Type: Hourly
Department: Business
Job Description:
Ice Miller LLP, a national law firm, is seeking a Legal Secretary with transactional experience to support multiple attorneys in our Business practice group. Candidates must possess strong organizational skills with a high level of attention to detail to be successful in this position. 

Essential Job Duties: 
  • Manage all aspects of administrative practice, including legal and non-legal processes
  • Prepare and process outgoing correspondence through email, regular mail/overnight delivery, or fax; arrange for specialized mail or courier services as required
  • Monitor, organize and prioritize ongoing client projects
  • Manage electronic execution of documents using DocuSign 
  • Organize and maintain files, both electronic and physical, within the guidelines set by the firm.
  • Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed
  • Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments
  • Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups
  • Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling
  • Maintain positive relations with internal clients and co-workers and contribute to the self-directed team structure to assist with overflow and specialized tasks within guidelines set by the firm
Minimum Requirements:
  • Three years of experience as a legal secretary or other legal support position 
  • High school diploma required
  • Excellent clerical skills and knowledge of grammar, spelling and punctuation
  • Strong technology skills with proficiency in Microsoft Office suite 
  • Excellent client service skills in person, over the phone and via email
  • Excellent written and verbal communication skills in dealing with a diverse group of professionals
  • Exceptional attention to detail and ability to work independently and proactively 
  • Ability to maintain strict confidentiality while dealing with internal and client data 
  • Ability to work in the office and remotely, with the appropriate internet capabilities as directed
  • Must be able to perform all essential job duties 
Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. In order to succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller’s Diversity & Inclusion efforts on our website. 

Ice Miller LLP is an Equal Opportunity Employer.
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