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Records & Information Governance Specialist
Location: Chicago
Pay Type: Hourly
Department: Records & Information Management
Job Description:
The Records & Information Governance Specialist will assist with and execute projects relating to the Firm’s data. Under the direction of the Information Governance Managers, the Information Governance Specialist will support electronic data, data compliance, data privacy, and data governance initiatives. 

Essential Job Duties: 
•Create and maintain records in the Firm’s database
•Input data and file names in database to support file reports and inventory
•Terminate outdated materials by abolishing or transferring them to inactive storage according to file maintenance guidelines or legal requirements 
•Process incoming requests and by working with team members to identify material and creating barcodes to file appropriately
•Work with vendors for shredding and storage of files 
•Document and execute standard processes for data collection, information creation, access, classification, retention, and disposition
•Coordinate electronic data collection, imports, exports, migrations, and deletions following approved policies and procedures
•Collect, analyze, document and execute business requirements relating to the information lifecycle of legal client and administrative information
•Work across teams to ensure accurate governance of information
•Serve as the primary contact for practice groups for issues related to information governance to include information requests; assisting with client data room set ups and provide recommendations to technical or governance problems related to client and firm data
•Foster good working relationships by working collaboratively with Attorneys, Risk Management, Security, IT and Knowledge Management Groups
•Provide training to users as it relates to policies and procedures 
•Provide general assistance, including, file maintenance, imaging, copying, and other duties as assigned

Minimum Requirements:
•High school diploma required 
•Associates degree in relevant field such as IT, Computer Science, Information Management, Knowledge Management or Library Services preferred 
•Ability to learn technology applications relevant to records and information management systems 
•Exceptional attention to detail
•Professional customer service skills ability to communicate with all levels of the organization
•Ability to learn new tasks quickly and work independently or as a part of a team. 
•Excellent decision making skills and ability to recommend appropriate decisions
•Ability to research and analyze various types of data
•Ability to maintain confidentiality 
•Ability to organize and prioritize work, handle multiple projects and meet deadlines
•Proficient in Microsoft Outlook, Word and Excel
•Must be able to perform all essential duties

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. In order to succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller’s Diversity & Inclusion efforts on our website.  

Ice Miller is an Equal Opportunity Employer.
 
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