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Recruiting & Professional Development Assistant
Location: Columbus,Indianapolis
Pay Type: Hourly
Department: Talent Acquisition
Job Description:
The Recruiting and Professional Development Assistant will be responsible for providing strong, independent administrative support to the Talent Acquisition team (“Team”) and overseeing the Firm’s Continuing Legal Education (CLE) program. The employee must be capable of working independently, using good judgment in a fast-paced environment with time-sensitive materials and maintain strict confidentiality due to the nature of the position.

Essential Duties 
•Provide support and assistance to the legal talent team for areas, including but not limited to attorney recruiting, professional development, and training, 
•Provide excellent customer service to attorneys, prospective candidates, and other professionals throughout the Firm in responding to questions and concerns regarding the Team’s activities
•Interact with new attorney hires to meet all needs for their onboarding
•Interface with external vendors to implement necessary changes and upgrades, problem-solve, and identify new processes to improve systems
•Schedule meetings and ensure all a/v, catering, and meeting room, including virtual, needs are set-up for trainings, academies, meetings, and orientation programs
•Provide in-program technical support during Webex and Webex Training sessions including assisting with log-in problems, assigning groups to breakout rooms, and monitoring chat function
•Learn any technologies adopted now or in the future to manage Team programs such as virtual interviewing platforms and video editing software
•Input accurately and manage data in multiple databases, including viEval, viRecruit, IceLearn, Smartsheets, Metastorm, and any future programs adopted by the team
•Produce regular reports from databases and provide in readable, useable formats
•Oversee the Firm’s CLE programs for attorneys, including applying for CLE credit, tracking, reporting, and in-house program setup 
•Provide critical support to attorneys and legal assistants in responding to CLE questions and CLE tracking
• Plan and coordinate new attorney orientation, collaborating with teams across the Firm and offices 
•Create and disseminate surveys and feedback requests, and analyze survey results
•Meaningfully contribute to improvement of Team’s programs, policies, and procedures
•Provide administrative support to the Firm’s Attorney Feedback and Development Committee (AFDC), the Associate & Counsel Committee (ACC), the Recruiting Committee, and other committees or ad hoc committees that the team serves , including calendaring, maintaining files, arranging committee meetings, document production, preparing agendas, and meeting room setup 
•Provide strong administrative support to the Team’s Managers and Directors including, but not limited to, calendaring, invoices, expense reimbursements, and travel arrangements 
•Provide back-up support to the Senior Coordinator of Attorney Recruiting when absent or overflow support is needed
•Work with a diverse group of professionals and provide exceptional customer service 
•Assist with various research projects/special projects as requested 

Minimum Requirements:
•High school diploma required; Bachelor’s degree preferred
•Prior experience in customer service
•Committed to professional growth and continuous learning  
•Strong attention to detail 
•Strong written and verbal communication skills 
•Ability to research and analyze various types of data 
•Ability to manage several projects and operate under tight deadlines 
•Strong interpersonal skills to communicate with a diverse group of people
•Ability to maintain confidentiality and demonstrate a high degree of diplomacy 
•Strong Microsoft Word and Excel skills and ability to learn other computer programs quickly 
•Ability to perform all essential duties

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. In order to succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller’s Diversity & Inclusion efforts on our website.

Ice Miller LLP is an Equal Opportunity Employer.
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