Career Opportunities

Ice Miller's current job openings in our professional staff team are listed below. 

Please direct any questions or inquiries to the Firm's Recruiting Coordinator, Ashley Davis.

Ice Miller is an equal opportunity employer. This means the Firm maintains a policy of employing, assigning and advancing each individual on the basis of his or her own merit without regard to race, color, religion, age, sex, national origin, disability, sexual orientation, gender identity, veteran status, creed, marital status, citizenship status or any other unlawful factor. This commitment to equal opportunity applies to all aspects of employment including selection, training, assignment, promotion, compensation, transfer, performance evaluation, administration of personnel policies, discipline, and discharge.

Legal Secretary, Personal Services
Location: Indianapolis
Pay Type: Hourly
Department: Personal Services Group
Job Description:
Ice Miller is seeking qualified candidates interested in a Legal Secretary position within its Personal Services Group. The person who fills this position will work with the other Legal Secretaries, paralegals, and other firm personnel to assist the lawyers in the Personal Services Group in the delivery of high quality legal services to the firm's clients. The work includes direct contact with the firm's clients and other professional service providers, both by telephone and in person. Thus, candidates must present a professional appearance and be comfortable interacting with people from all walks of life, including for example, Court staff, other lawyers within the Firm, lawyers from other firms, business owners, executives, accountants, financial planners, and the spouses and children of firm clients. A qualified candidate will be adept at maintaining calendars for at least two attorneys and scheduling appointments with clients. This position has a strong focus on document editing, processing, organization, and file tracking. The work also includes preparing simple, routine correspondence (both written and email) and assisting with proofreading. Accordingly, candidates must have a solid understanding of grammar, spelling, and punctuation. Attention to detail and the ability to follow instructions are essential. The position also includes monitoring, organizing, and prioritizing ongoing client projects. Thus candidates must be able to keep client files (both paper and electronic) well organized, to prioritize tasks, and to communicate effectively with all levels of clients and internal Firm resources. Due to the nature of the work, adherence to confidentiality is required. Computer skills are essential to the work. Mastery of Microsoft Word and Outlook is required, as is a working knowledge of Microsoft Excel. Candidates must be able to learn and use other software programs that are specific to the delivery of legal services and management of client projects.


Essential Job Duties:
• Manage all aspects of administrative practice, including legal and non-legal processes
• Prepare and draft correspondence, memos, and legal documents according to legal staff and Firm requirements using word processing and document management systems
• Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required
• Answer, provide assistance during, and appropriately direct telephone calls for legal staff members as needed
• Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for legal staff members
• Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling
• Manage the coordination of complex document preparation; ensure all attachments, exhibits and enclosures are intact

Minimum Requirements:
• Five years of experience as a legal secretary preferred
• Higher education or coursework related to the legal field preferred
• Excellent clerical skills and knowledge of grammar, spelling and punctuation
• Exceptional customer service skills in person, over the phone and via email
• Exceptional attention to detail and ability to work independently and proactively
• Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Outlook, and Excel.
Marketing & Business Development Coordinator
Location: Indianapolis
Pay Type: Hourly
Department: Business Development & Marketing
Job Description:
The Marketing & Business Development Coordinator will assist with various marketing communication tasks in support of the Ice Miller brand. The employee must be capable of working in a fast-paced environment with time-sensitive materials and maintain strict confidentiality due to the nature of the position. 
 
Essential Job Duties: 
  • Draft the Firm’s press releases using AP Style Guidelines
  • Maintain media contact list
  • Maintain and update the Firm’s website including updating practice group pages, biography updates, adding news items, creation of landing pages for various campaigns and events, personnel changes, etc.
  • Provide relevant website analytics
  • Assist with the onboarding of new attorneys, practice group specialists and paralegals including coordinating their professional photo shoot, biography, press release, etc. 
  • Responsible for the consistent filing of attorney, practice group specialist and paralegal photos
  • Obtain and record Risk Management approval for external communications such as press releases, profiles, website content and ads
  • Copyedit marketing materials for grammar, spelling accuracy, AP Style, etc.
  • Assist with the creation of ancillary websites
  • Assist with maintenance of ad buy and placement calendar
  • Submit ads by deadlines to designated media outlets per ad contracts
  • Responsible for verification and reconciliation of ad invoices
  • Assist with special projects as assigned by Marketing and Business Development Manager, Directors of Marketing and Business Development or Chief Marketing and Business Development Officer
Minimum Requirements:
  • Bachelor's Degree in Marketing or related field required
  • Strong proficiency in Microsoft Office
  • Strong project coordination and organizational skills with ability to meet deadlines
  • Demonstrated team player and ability to multi-task
  • Maintain high initiative and be a self-starter
  • Exceptional communication skills, both written and verbal
Facilities Manager
Location: Indianapolis
Pay Type: Salary
Department: Facilities
Job Description:
The Facilities Manager is responsible for overseeing the facilities needs for the Firm across all markets. This position will be responsible for managing vendor relationships and ensuring all facilities functions are operational in each market. The employee must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.
 
Essential Job Duties: 
  • Manage the day-to-day relationship with outsourced facilities management 
  • Oversee office buildouts, modifications, renovations, and refurbishments 
  • Manage vendor and contractor relationships in all markets 
  • Serve as the point of contact for building management 
  • Develop and manage facilities plans for each office (i.e. preventative maintenance, emergency response, etc.)
  • Maintain reporting for construction, repairs, projects, etc. to ensure jobs are completed efficiently 
  • Manage relationships with employees, vendors, and building staff 
  • Liaise with the Risk and Information Governance department and security personnel to ensure physical security measures are in place
  • Inspect construction and installation progress and manage activities related to construction projects
  • Develop and manage the annual facilities budget 
  • Oversee building space, office, furniture, and equipment allocation and ensure changes have been communicated to relative departments 
  • Research building and facilities options/costs for potential new markets 
  • Make recommendations regarding facilities best practices and identify areas for improvement
  • Provide onsite facilities management in all markets as needed
  • Work with COO and CHRO to negotiate, evaluate, and renew contracts 
  • Ensure efficiency in all building systems 
  • Ensure maintenance issues and building activities are communicated throughout the Firm (i.e. fire drills, street closings, maintenance)
  • Manage inspections and ensure utility systems, etc. are in accordance with regulations
Minimum Requirements:
  • 5 years of experience as a Facilities Manager or related position required
  • BS/BA in Facility Management or Business Administration preferred
  • Management experience required 
  • Relevant professional certifications preferred 
  • Well-versed in building operations and facilities best practices
  • Excellent verbal and written communication skills
  • Excellent organizational and leadership skills
  • Good analytical and critical thinking skills  
  • Strong service orientation in working with employees at all levels of the organization
  • Ability to prioritize and carry out work assignments without direct supervision
  • Knowledge of basic repair for all types of office-related equipment
  • Knowledge of use of basic maintenance tools and equipment
  • Basic computer skills, including knowledge of Microsoft Office products
  • Ability to perform the physical requirements of the position, including moving furniture and heavy lifting
  • Ability to adhere to general safety practices while carrying out duties
  • Ability to travel required 
  • Must be able to perform all essential duties
 
Legal Secretary, Public Affairs
Location: Columbus
Pay Type: Hourly
Department: Public Affairs Practice Group
Job Description:
This Legal Secretary will be responsible for assisting attorneys in the performance of complex and specialized clerical duties relating to all aspects of the Public Affairs practice. This person must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.
 
Essential Job Duties: 
  • Manage all aspects of administrative practice, including legal and non-legal processes
  • Prepare and draft correspondence, memos, and documents according to legal staff and Firm requirements using word processing and document management systems
  • Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required
  • Answer, provide assistance during, and appropriately direct telephone calls for legal staff members as needed
  • Manage complex calendars, including scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for legal staff members
  • Manage travel arrangements, including hotels, ground transportation, etc. 
  • Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling
  • Manage the coordination of complex document preparation; ensure all attachments, exhibits and enclosures are intact
Minimum Requirements:
  • Three years of administrative political experience or a desire to work in local politics preferred
  • Higher education or coursework related to the legal field preferred
  • Excellent clerical skills and knowledge of grammar, spelling and punctuation 
  • Exceptional customer service skills in person, over the phone and via email
  • Exceptional attention to detail and ability to work independently and proactively
  • Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint
Information Governance Specialist
Location: Indianapolis
Pay Type: Hourly
Department: Risk and Information Governance
Job Description:
The Information Governance Specialist will assist with and execute projects relating to the Firm’s data. Under the direction of the Information Governance Managers, the Information Governance Specialist will support electronic data, data compliance, data privacy, and data governance initiatives. 
 
Essential Job Duties: 
  • Document and execute standard processes for data collection, information creation, access, classification, retention, and disposition
  • Coordinate electronic data collection, imports, exports, migrations, and deletions following approved policies and procedures
  • Collect, analyze, document and execute business requirements relating to the information lifecycle of legal client and administrative information
  • Work across teams to ensure accurate governance of information
  • Serve as the primary contact for practice groups for issues related to information governance to include information requests; assisting with client data room set ups and provide recommendations to  technical or governance problems related to client and firm data
  • Foster good working relationships by working collaboratively with Attorneys, Risk Management, Security, IT and Knowledge Management Groups
  • Provide training to users as it relates to policies and procedures 
  • Provide general assistance, including, file maintenance, imaging, copying, and other duties as assigned
Minimum Requirements:
  • Associates degree in relevant field such as IT, Computer Science, Information Management, Knowledge Management or Library Services preferred 
  • Ability to learn technology applications relevant to records and information management systems 
  • Exceptional attention to detail
  • Professional customer service skills ability to communicate with all levels of the organization
  • Ability to learn new tasks quickly and work independently or as a part of a team. 
  • Excellent decision making skills and ability to recommend appropriate decisions
  • Ability to research and analyze various types of data
  • Ability to maintain confidentiality 
  • Ability to organize and prioritize work, handle multiple projects and meet deadlines
  • Must be able to perform all essential duties
Billing Coordinator
Location: Indianapolis
Pay Type: Hourly
Department: Finance Department
Job Description:
The Billing Coordinator will be responsible for understanding fee options and suggesting pricing arrangements to attorneys, entering intake information, managing the billing cycle and communicating late payments. The employee must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.
 
Essential Job Duties: 
  • Perform full-cycle billing functions for attorneys including but not limited to bills, client statements, audit letters, third party, and non-client disbursements
  • Liaise with attorneys and practice group leaders regarding billing requirements and delinquent and partial billing
  • Provide insight and guidance to practice group leaders and partners regarding pricing options to maximize profitability 
  • Manage client billing cycles and be knowledgeable about client contractual agreements and relationships 
  • Identify trends and issues with performance in relation to practice group profitability and client fee agreements
  • Ensure data accuracy in intake process
  • Run reports, analyze data and prepare spreadsheets
  • Compare and analyze financial data to propose billing solutions
  • Review and understand discounting, rates, pricing, and volume discounts 
  • Stay up to date and educate attorneys on the firm’s alternative fee options
  • Process electronic invoicing of clients using client-determined external websites
  • Process and mail final copies of invoices (in all formats) 
  • Understand technical aspects of billing software and utilize systems to maintain information
  • Resolve inquiries and issues related to billing functions 
Minimum Requirements:
  • Associates or Bachelor’s degree in Accounting related field preferred 
  • Strong bookkeeping background
  • General understanding of electronic billing
  • Previous experience in the legal industry a plus
  • Proficient in Microsoft Office products 
  • Able to adapt to fast pace work environment
  • Ability to multi-task and effectively manage time
  • Must have strong attention to detail
  • Must be organized
  • Excellent written and verbal communication skills 
  • Ability to work independently with minimal supervision and to prioritize duties and use good judgment
  • Strong interpersonal skills necessary to deal courteously and effectively with a diverse group of people, both on the phone and in person
  • Must be able to work with individuals at all levels of the organization
  • Integral team player for the billing team
  • Must be able to perform all essential duties

WARNING: Individuals have posed as recruiters for a number of well-known law firms in the U.S. and claim to offer work-from-home positions that do not exist. The imposter recruiters require payment of an application fee and/or ask the candidate to supply credit card or bank account information to obtain a job with the firm they claim to represent. Although Ice Miller is not aware of any such fraudulent job offers being made under our name, we want to caution you about this activity. We will never ask applicants for any kind of payment to apply for employment.

Ice Miller advertises open positions on this website, Indeed.com and LinkedIn. If you have been contacted by someone who claims to be a recruiter for Ice Miller and the open position is not listed on the previously mentioned platforms, you may have been contacted by a scammer. A legitimate email from an Ice Miller representative will always come from an email ending in “@icemiller.com.” If you want to verify the authenticity of a job opening that did not appear on any of the platforms noted here, please send an email with the title and description of the job and its location to jennifer.sizelove@icemiller.com. If you’ve been in contact by a scammer who said they represented Ice Miller, please report the activity to the Internet Crime Complaint Center at www.ic3.gov.

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