Career Opportunities

Ice Miller's current job openings in our professional staff team are listed below. 

Please direct any questions or inquiries to the Firm's Recruiting Coordinator, Ashley Davis.

Ice Miller is an equal opportunity employer. This means the Firm maintains a policy of employing, assigning and advancing each individual on the basis of his or her own merit without regard to race, color, religion, age, sex, national origin, disability, sexual orientation, gender identity, veteran status, creed, marital status, citizenship status or any other unlawful factor. This commitment to equal opportunity applies to all aspects of employment including selection, training, assignment, promotion, compensation, transfer, performance evaluation, administration of personnel policies, discipline, and discharge.

Real Estate Legal Secretary
Location: Indianapolis
Pay Type: Hourly
Department: Real Estate Practice Group
Job Description:
This Legal Secretary will be responsible for assisting legal personnel in the performance of complex and specialized clerical duties relating to all aspects of the legal process. This person must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.

Essential Job Duties: 
•Manage all aspects of administrative practice, including legal and non-legal processes
•Prepare and draft correspondence, memos, and legal documents according to legal staff and Firm requirements using word processing and document management systems
•Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required
•Maintain files, both electronic and physical, within the guidelines set by the firm 
•Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed
•Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments
•Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling
•Maintain positive relations with internal clients and co-workers and contribute to the self-directed team structure to assist with overflow and specialized tasks within guidelines set by the firm

Minimum Requirements:
•Five years of experience as a real estate legal secretary preferred
•Higher education or coursework related to the legal field preferred
•Excellent clerical skills and knowledge of grammar, spelling and punctuation 
•Exceptional customer service skills in person, over the phone and via email
•Exceptional attention to detail and ability to work independently and proactively
•Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint
•Must be able to perform all essential duties 

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. In order to succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller’s Diversity & Inclusion efforts here.

Ice Miller is an Equal Opportunity Employer.
 
Litigation Legal Secretary
Location: New York
Pay Type: Hourly
Department: Litigation Practice Group
Job Description:
This Legal Secretary will be responsible for assisting legal personnel in the performance of complex and specialized clerical duties relating to all aspects of the legal process. This person must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.

Essential Job Duties: 
•Manage all aspects of administrative practice, including legal and non-legal processes
•Prepare and draft correspondence, memos, and legal documents according to legal staff and Firm requirements using word processing and document management systems
•Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or courier services as required
•Answer, provide assistance during, and appropriately direct telephone calls for legal staff members as needed
•Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for legal staff members
•Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling
•Manage the coordination of complex document preparation; ensure all attachments, exhibits and enclosures are intact

Minimum Requirements:
•Five years of experience as a litigation legal secretary preferred
•Higher education or coursework related to the legal field preferred
•Excellent clerical skills and knowledge of grammar, spelling and punctuation 
•Exceptional customer service skills in person, over the phone and via email
•Exceptional attention to detail and ability to work independently and proactively
•Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint
•Must be able to perform all essential duties 

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. In order to succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller’s Diversity & Inclusion efforts here.

Ice Miller is an Equal Opportunity Employer.
 
Bankruptcy Legal Secretary
Location: New York
Pay Type: Hourly
Department: Bankruptcy
Job Description:
This Legal Secretary will be responsible for assisting legal personnel in the performance of complex and specialized clerical duties relating to all aspects of the legal process. This person must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.

Essential Job Duties: 
•Manage all aspects of administrative practice, including legal and non-legal processes
•Prepare and draft correspondence, memos, and legal documents according to legal staff and Firm requirements using word processing and document management systems
•Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required
•Maintain files, both electronic and physical, within the guidelines set by the firm 
•Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed
•Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments
•Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling
•Maintain positive relations with internal clients and co-workers and contribute to the self-directed team structure to assist with overflow and specialized tasks within guidelines set by the firm

Minimum Requirements:
•Two years of experience as a bankruptcy legal secretary preferred
•Higher education or coursework related to the legal field preferred
•Excellent clerical skills and knowledge of grammar, spelling and punctuation 
•Exceptional customer service skills in person, over the phone and via email
•Exceptional attention to detail and ability to work independently and proactively
•Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint
•Must be able to perform all essential duties 

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. In order to succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller’s Diversity & Inclusion efforts here.

Ice Miller is an Equal Opportunity Employer.
 
Billing Coordinator
Location: Indianapolis
Pay Type: Hourly
Department: Finance Department
Job Description:
The Billing Coordinator will be responsible for understanding fee options and suggesting pricing arrangements to attorneys, entering intake information, managing the billing cycle and communicating late payments. The employee must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.

Essential Job Duties: 
•Perform full-cycle billing functions for attorneys including but not limited to bills, client statements, audit letters, third party, and non-client disbursements
•Liaise with attorneys and practice group leaders regarding billing requirements and delinquent and partial billing
•Provide insight and guidance to practice group leaders and partners regarding pricing options to maximize profitability 
•Manage client billing cycles and be knowledgeable about client contractual agreements and relationships 
•Identify trends and issues with performance in relation to practice group profitability and client fee agreements
•Ensure data accuracy in intake process
•Run reports, analyze data and prepare spreadsheets
•Compare and analyze financial data to propose billing solutions
•Review and understand discounting, rates, pricing, and volume discounts 
•Stay up to date and educate attorneys on the firm’s alternative fee options
•Process electronic invoicing of clients using client-determined external websites
•Process and mail final copies of invoices (in all formats) 
•Understand technical aspects of billing software and utilize systems to maintain information
•Resolve inquiries and issues related to billing functions 

Minimum Requirements:
•Associates or Bachelor’s degree in Accounting related field preferred 
•Strong bookkeeping background
•General understanding of electronic billing
•Previous experience in the legal industry a plus
•Proficient in Microsoft Office products 
•Able to adapt to fast pace work environment
•Ability to multi-task and effectively manage time
•Must have strong attention to detail
•Must be organized
•Excellent written and verbal communication skills 
•Ability to work independently with minimal supervision and to prioritize duties and use good judgment
•Strong interpersonal skills necessary to deal courteously and effectively with a diverse group of people, both on the phone and in person
•Must be able to work with individuals at all levels of the organization
•Integral team player for the billing team
•Must be able to perform all essential duties

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. In order to succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller’s Diversity & Inclusion efforts here.

Ice Miller LLP is an Equal Opportunity Employer.
 
Litigation Legal Secretary
Location: Chicago
Pay Type: Hourly
Department: Litigation Practice Group
Job Description:
Job Summary:
This Legal Secretary will be responsible for assisting legal personnel in the performance of complex and specialized clerical duties relating to all aspects of the legal process. This person must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.

Essential Job Duties:
  • Manage all aspects of administrative practice, including legal and non-legal processes
  • Prepare and draft correspondence, memos, and legal documents according to legal staff and Firm requirements using word processing and document management systems
  • Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or courier services as required
  • Answer, provide assistance during, and appropriately direct telephone calls for legal staff members as needed
  • Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for legal staff members
  • Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling
  • Manage the coordination of complex document preparation; ensure all attachments, exhibits and enclosures are intact 
Minimum Requirements:
  • Five years of experience as a litigation legal secretary preferred
  • Higher education or coursework related to the legal field preferred
  • Excellent clerical skills and knowledge of grammar, spelling and punctuation
  • Exceptional customer service skills in person, over the phone and via email
  • Exceptional attention to detail and ability to work independently and proactively
  • Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint
  • Must be able to perform all essential duties
Office Administrator
Location: Columbus
Pay Type: Salary
Department: Human Resources Department
Job Description:
The Office Administrator is responsible for managing the administrative operations in the Columbus office. This employee must be capable of multi-tasking and working in a fast-paced environment with time-sensitive materials, and must maintain strict confidentiality due to the nature of the position. 

Essential Job Duties:
•Full responsibility for Columbus office operations, including developing and managing Columbus office budget and project budgets
•Oversee office administrative staff
•Identify program and resource needs to improve firm administrative operations 
•Manage office moves and office/desk assignments 
•Manage all office events, outings and office-wide meetings   
•Participate in Firm-wide projects as directed by the CHRO
•Oversee facilities functions and ensure efficiency is maintained
•Manage the office relationship and work directly with on-site services vendor 
•Conduct performance reviews for designated staff 
•Liaise with department managers and stay up-to-date on Firm initiatives 
•Identify and resolve human resources matters 
•Ensure compliance with office practices and procedures, address concerns, and document and communicate actions
•Participate in strategic planning for process improvement efforts
•Communicate relevant information and procedural changes to office staff 

Minimum Requirements:
•3-5 years of management experience in a law firm or professional services environment
•Bachelor's degree or equivalent experience
•Excellent project management and organizational skills 
•Excellent written and verbal communication skills to work effectively with a diverse group of people 
•Foster an inclusive environment 
•Ability to negotiate effectively
•Must be able to perform all essential duties

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. In order to succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller’s Diversity & Inclusion efforts here.

Ice Miller is an Equal Opportunity Employer.
 
Public Affairs Assistant
Location: Indianapolis
Pay Type: Hourly
Department: Public Affairs Practice Group
Job Description:
The Public Affairs Assistant will be responsible for assisting attorneys in the performance of complex and specialized clerical duties relating to all aspects of Public Affairs and relative governmental affairs. This person must be capable of working in a fast-pace environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.

Essential Job Duties: 
•Research and maintain knowledge of laws and regulations in order to assist the Public Affairs attorneys with drafts and correspondence 
•Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling 
•Answer, provide assistance during, and appropriately direct telephone calls as needed
•Respond to requests for information from media or other sources
•Manage appointment schedules by scheduling meetings, appointments, travel, due dates, and client-related activities
•Manage incoming mail and correspondence 
•Prepare and process outgoing correspondence; arrange for specialized mail or messenger services as needed
•Serve as a communication intermediary between attorneys, Firm employees, and external  contacts; receive clients and visitors to the Firm and relay messages as needed
•Prepare expense reimbursements and disbursements requests
•Coordinate travel arrangements, including preparing itineraries, agendas, and expense reports; booking transportation and arranging lodging; and making arrangements for meeting space and amenities
•Proactively assist and provide teamwork to others when needed and when workload allows
•Complete projects and special assignments as requested

Minimum Requirements:
•General knowledge of governmental operations and state legislature preferred 
•Higher education or coursework related to the legal field preferred
•Excellent clerical skills and knowledge of grammar, spelling and punctuation 
•Exception customer service skills in person, over the phone and via email
•Exceptional attention to detail and ability to work independently and proactively
•Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint
•Must be able to perform all essential job duties 

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. In order to succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller’s Diversity & Inclusion efforts here.

Ice Miller is an Equal Opportunity Employer.
Patent Legal Secretary
Location: Philadelphia
Pay Type: Hourly
Department: Intellectual Property
Job Description:
The Patent Legal Secretary will be responsible for assisting legal personnel in the performance of complex and specialized duties relating to all aspects of the patent prosecution process. This person must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.

Essential Job Duties: 
•Assist with preparing applications, responses, and other patent prosecution documents, in a timely manner, for filing with the U.S. Patent and Trademark Office (USPTO)
•Monitor and manage large patent docket of U.S. cases
•File and maintain patent applications with the USPTO 
•Correspond with clients and manage client requests 
•Compose correspondence, reports, memoranda, and legal documents
•Manage attorney calendars using Outlook and complex meeting planning
•Coordinate travel arrangements
•Report filings to clients 
•Read and route mail
•Maintain patent files
•Answer and direct phone calls as needed
•Ensure client requests and deadlines are addressed 
•Compile data and research as requested 

Minimum Requirements:
•Five years of experience in patent prosecution support required 
•Higher education or coursework related to the legal field preferred
•Exceptional written and oral communication skills 
•Excellent clerical skills and knowledge of grammar, spelling and punctuation 
•Exceptional customer service skills in person, over the phone and via email
•Exceptional attention to detail and ability to work independently and proactively
•Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint
•Must be able to perform all essential duties 

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. In order to succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller’s Diversity & Inclusion efforts here.

Ice Miller is an Equal Opportunity Employer.
 
Technical Advisor
Location: Indianapolis,Philadelphia
Pay Type: Salary
Department: Intellectual Property
Job Description:
The Technical Advisor will be well-versed in recombinant cell technology, including molecular cloning, antibody genetic crossing, microscopy, plasmid construction, protein purification, bioinformatics, and cell cultures. The Technical Advisor will also provide technical expertise and assistance with research and analysis to be used in the patent application process. The employee must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.

Essential Job Duties: 
•Provide technical expertise and guidance to obtain and protect client’s intellectual property
•Participate in meetings regarding technical research to be used in the application process
•Research information related to genetics and molecular biology to assist in the patent prosecution process 
•Advise the IP team on technical requirements to be used in U.S. and foreign patent applications 
•Research information to be used in opinions relating to patentability 
•Provide IP team with strategies rooted in scientific analysis for preserving intellectual property 
•Analyze and explain abstract scientific concepts and terms
•Provide technical research and analysis with respect to matters pending before the U.S. Patent and Trademark office
•Advise team on technical components for patent interference and litigation proceedings
•Review and analyze patent and technical documents for case preparation

Minimum Requirements:
•Willing to train and take the U.S. Patent Bar
•Strong scientific background in the life sciences, with a technical background in cell biology, molecular biology or recombinant cell technology preferred
•Ph.D. in the life sciences required
•Experience with scientific analysis and biology research 
•Demonstrated scientific writing ability using proper grammar and vocabulary 
•Excellent verbal and presentation skills 
•Must be able to perform all essential duties

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. In order to succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller’s Diversity & Inclusion efforts here.

Ice Miller is an Equal Opportunity Employer.
 
Patent Legal Secretary
Location: Indianapolis
Pay Type: Hourly
Department: Intellectual Property
Job Description:
The Patent Legal Secretary will be responsible for assisting legal personnel in the performance of complex and specialized duties relating to all aspects of the patent prosecution process. This person must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.

Essential Job Duties: 
•Assist with preparing applications, responses, and other patent prosecution documents, in a timely manner, for filing with the U.S. Patent and Trademark Office (USPTO)
•Monitor and manage large patent docket of U.S. cases
•File and maintain patent applications with the USPTO 
•Correspond with clients and manage client requests 
•Compose correspondence, reports, memoranda, and legal documents
•Manage attorney calendars using Outlook and complex meeting planning
•Coordinate travel arrangements
•Report filings to clients 
•Read and route mail
•Maintain patent files
•Answer and direct phone calls as needed
•Ensure client requests and deadlines are addressed 
•Compile data and research as requested 

Minimum Requirements:
•Five years of experience in patent prosecution support required 
•Higher education or coursework related to the legal field preferred
•Exceptional written and oral communication skills 
•Excellent clerical skills and knowledge of grammar, spelling and punctuation 
•Exceptional customer service skills in person, over the phone and via email
•Exceptional attention to detail and ability to work independently and proactively
•Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint
•Must be able to perform all essential duties 

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. In order to succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller’s Diversity & Inclusion efforts here.

Ice Miller is an Equal Opportunity Employer.
 
Patent Agent
Location: Indianapolis,Philadelphia
Pay Type: Salary
Department: Intellectual Property
Job Description:
The Patent Agent will be responsible for prosecuting the patent applications in the U.S. and directing foreign patent prosecution and act as a liaison with the client, on life science matters including recombinant gene technology in the crop science and pharmaceutical industries. The employee must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.

Essential Job Duties: 
•Provide technical expertise in recombinant cell technology, such as molecular cloning, antibody genetic crossing, microscopy, plasmid construction, protein purification, bioinformatics, and cell cultures
•File applications 
•Liaise with clients regarding the domestic and foreign patent application process
•Manage patent practices, including patent applications, preparation, prosecution, etc.
•Communicate with clients to ensure applications are filed on time and deadlines are met
•Perform due diligence and research all related patents to determine if there are any obstacles in securing a patent or practicing technology 
•Manage the patent application process and communicate with the USPTO as requested 
•Conduct and participate in client meetings regarding patent research and application processes
•Identify and review ongoing issues that might affect the patent process
•Manage the patent docket and communicate dates and deadlines with attorneys and clients

Minimum Requirements:
•Ph.D. in life sciences or related field required 
•Registration with the USPTO required
•5 years of experience as a patent agent preferred 
•Ability to travel when necessary
•Excellent verbal and written communication skills 
•Ability to juggle multiple priorities and manage multiple clients 
•Must be able to perform all essential duties 

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. In order to succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller’s Diversity & Inclusion efforts here.  

Ice Miller is an Equal Opportunity Employer.
 

WARNING: Individuals have posed as recruiters for a number of well-known law firms in the U.S. and claim to offer work-from-home positions that do not exist. The imposter recruiters require payment of an application fee and/or ask the candidate to supply credit card or bank account information to obtain a job with the firm they claim to represent. Although Ice Miller is not aware of any such fraudulent job offers being made under our name, we want to caution you about this activity. We will never ask applicants for any kind of payment to apply for employment.

Ice Miller advertises open positions on this website, Indeed.com and LinkedIn. If you have been contacted by someone who claims to be a recruiter for Ice Miller and the open position is not listed on the previously mentioned platforms, you may have been contacted by a scammer. A legitimate email from an Ice Miller representative will always come from an email ending in “@icemiller.com.” If you want to verify the authenticity of a job opening that did not appear on any of the platforms noted here, please send an email with the title and description of the job and its location to ashley.davis@icemiller.com. If you’ve been in contact by a scammer who said they represented Ice Miller, please report the activity to the Internet Crime Complaint Center at www.ic3.gov.

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