Career Opportunities

Ice Miller's current job openings in our professional staff team are listed below. 

Please direct any questions or inquiries to the Firm's Recruiting Coordinator, Ashley Davis.

Ice Miller is an equal opportunity employer. This means the Firm maintains a policy of employing, assigning and advancing each individual on the basis of his or her own merit without regard to race, color, religion, age, sex, national origin, disability, sexual orientation, gender identity, veteran status, creed, marital status, citizenship status or any other unlawful factor. This commitment to equal opportunity applies to all aspects of employment including selection, training, assignment, promotion, compensation, transfer, performance evaluation, administration of personnel policies, discipline, and discharge.

Hub Assistant
Location: Indianapolis
Pay Type: Hourly
Department: Business Practice Group
Job Description:
This Assistant will work as a member of a three-person team (including a Hub lead) to provide high level document assistance to a group of 18-25 Associates and Paralegals (in a given practice group(s).
 
This Assistant must have an advanced level of document technical expertise and software competencies in PDF, Word, Power Point and Excel.
 
This Assistant will work directly with the Hub’s internal clients and manage tasks assigned to him/her while utilizing the team members and other firm resources (Ricoh, Integreon, etc.) to provide exceptional quality and efficient service to the assigned Hub users. 
 
Essential Job Duties: 
  • Prepare correspondence, memos, and legal documents according to Firm standards using the current word processing and document management systems 
  • Manage the preparation and coordination of complex document production while utilizing technology platforms and other firm resources to streamline processes and reduce turnaround time (example for the Business Practice Group using Doxly and DocuSign software)
  • Maintain pertinent case data to ensure all deadlines and filings are met 
  • Manage assignments from attorneys and paralegals by providing estimated timelines to complete including progress updates 
  • Research information as instructed by Associates and Paralegals
  • Ensure all data is accurately entered and updated in firm systems such as Workflow and InterAction. 
  • Communicate with other members of the team regarding workload, deadlines, and upcoming assignments to ensure the team is functioning efficiently at all times 
  • Handle administrative tasks such as reimbursements and workflow vouchers as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups.
  • File and case support for Associates and Paralegals (example for the Business Practice Group: closing binders, stock certificates, and minute books)
  • Electronic Filing (example for the Business Practice Group INBiz portal) 
  • Respond to special project requests from the Hub timekeepers and Group Leader 
  • Provide outstanding assistance to new Associates and Paralegals and familiarize them with the Hub process 
  • Maintain strict confidentiality for all information and case data received via attorneys and paralegals
  • Have a positive, upbeat team-centered attitude 
Minimum Requirements:
  • Higher education or coursework related to the legal field preferred
  • Document production experience preferred
  • Advanced technology knowledge and experience using Microsoft Office products such as Word, Excel, and PowerPoint
  • Excellent clerical skills and knowledge of grammar, spelling and punctuation 
  • Exceptional attention to detail and ability to work in a team environment 
  • Exceptional customer service skills in person, over the phone and via email
  • Ability to manage multiple projects, priorities, and deadlines
 
Conflicts Attorney, Non-Practicing
Location: Indianapolis
Pay Type: Salary
Department: Risk and Information Governance
Job Description:
The Conflicts Attorney will be responsible for managing all conflicts data for new clients, new employees, new matters, and submissions across all offices as a key component of the Firm’s new business intake and hiring processes. The employee must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.
 
Essential Duties 
  • Analyze, review, and approve conflicts reports and identify possible areas of concern
  • Manage all client/matter intake data and ensure data is accurate and adheres to established policies and procedures 
  • Perform conflict of interest searches for incoming attorneys and staff 
  • Identify misinformation and adjust search terms as needed to produce accurate results 
  • Collaborate with the Risk and Information Governance team to ensure all processes are properly documented, stored, and easily accessible 
  • Provide insight and suggestions for process improvement and stay abreast industry trends related to the conflict of interest process 
  • Manage efforts to resolve conflicts and communicate resolutions with attorneys in the firm
  • Draft and review waiver and engagement letters as directed by attorneys in all offices
  • Develop screens for possible conflicts to ensure appropriate individuals do not access conflicting client and matter data
  • Liaise with firm attorneys to identify business conflicts and take necessary steps to document and resolve those conflicts
Minimum Requirements
  • Juris Doctorate (J.D.) and active license to practice law in the United States required 
  • Two years of experience as a Conflicts Attorney or equal experience practicing law 
  • Strong understanding of risk management and legal relationships 
  • Ability to independently identify conflicts of interest and make decisions to resolve those conflicts
  • Excellent oral and written communication skills 
  • Strong research skills and ability to problem solve and analyze complex data
  • Ability to manage complex legal information, document processes, and suggest solutions
  • Strong interpersonal skills to communicate with both internal and external clients at all levels of the organization 
  • Ability to maintain confidentiality and sensitivity as appropriate to each situation and demonstrate a high level of professionalism 
  • Available to work remotely, after hours, as needed, and quickly produce results 
  • Proficient in Microsoft Outlook, Word, and Excel and ability to adapt to new software 
  • Must be able to perform all essential duties  
Employee Benefits Paralegal - Indianapolis Office
Location: Indianapolis
Pay Type: Hourly
Department: Employee Benefits
Job Description:
Seeking candidates with extensive Paralegal experience for a position in our Employee Benefits Practice Group focusing in qualified plan work. This position requires strong organizational and communication skills and the ability to interact with clients and attorneys. The ideal candidate must have qualified plan work and health care experience, be highly motivated with a strong work ethic, possess exceptional attention to detail, be able to work independently, possess strong writing skills, be creative in working with clients and attorneys, and be able to meet deadlines. Paralegal certificate, related experience, or degree required.
 
Please submit a resume, transcript and references.
Legal Secretary
Location: Washington D. C.
Pay Type: Hourly
Department: Public Affairs Practice Group
Job Description:
This Legal Secretary will be responsible for assisting legal personnel in the performance of complex and specialized clerical duties relating to all aspects of the legal process. This person must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.
 
Essential Job Duties: 
  • Manage all aspects of administrative practice, including legal and non-legal processes
  • Prepare and draft correspondence, memos, and legal documents according to legal staff and Firm requirements using word processing and document management systems
  • Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required
  • Answer, provide assistance during, and appropriately direct telephone calls for legal staff members as needed
  • Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for legal staff members
  • Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling
  • Manage the coordination of complex document preparation; ensure all attachments, exhibits and enclosures are intact
Minimum Requirements:
  • Three years of experience as a legal secretary preferred
  • Higher education or coursework related to the legal field preferred
  • Excellent clerical skills and knowledge of grammar, spelling and punctuation 
  • Exceptional customer service skills in person, over the phone and via email
  • Exceptional attention to detail and ability to work independently and proactively
  • Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint
Legal Secretary
Location: Chicago
Pay Type: Hourly
Department: Litigation Practice Group
Job Description:
This Legal Secretary will be responsible for assisting legal personnel in the performance of complex and specialized clerical duties relating to all aspects of the legal process. This person must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.
 
Essential Job Duties: 
  • Manage all aspects of administrative practice, including legal and non-legal processes
  • Prepare and draft correspondence, memos, and legal documents according to legal staff and Firm requirements using word processing and document management systems
  • Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required
  • Answer, provide assistance during, and appropriately direct telephone calls for legal staff members as needed
  • Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for legal staff members
  • Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling
  • Manage the coordination of complex document preparation; ensure all attachments, exhibits and enclosures are intact
Minimum Requirements:
  • Five years of experience as a legal secretary preferred
  • Higher education or coursework related to the legal field preferred
  • Excellent clerical skills and knowledge of grammar, spelling and punctuation 
  • Exceptional customer service skills in person, over the phone and via email
  • Exceptional attention to detail and ability to work independently and proactively
  • Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint

WARNING: Individuals have posed as recruiters for a number of well-known law firms in the U.S. and claim to offer work-from-home positions that do not exist. The imposter recruiters require payment of an application fee and/or ask the candidate to supply credit card or bank account information to obtain a job with the firm they claim to represent. Although Ice Miller is not aware of any such fraudulent job offers being made under our name, we want to caution you about this activity. We will never ask applicants for any kind of payment to apply for employment.

Ice Miller advertises open positions on this website, Indeed.com and LinkedIn. If you have been contacted by someone who claims to be a recruiter for Ice Miller and the open position is not listed on the previously mentioned platforms, you may have been contacted by a scammer. A legitimate email from an Ice Miller representative will always come from an email ending in “@icemiller.com.” If you want to verify the authenticity of a job opening that did not appear on any of the platforms noted here, please send an email with the title and description of the job and its location to jennifer.sizelove@icemiller.com. If you’ve been in contact by a scammer who said they represented Ice Miller, please report the activity to the Internet Crime Complaint Center at www.ic3.gov.

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