Career Opportunities

Ice Miller's current job openings in our professional staff team are listed below. 

Please direct any questions or inquiries to the Firm's Recruiting Coordinator, Ashley Davis.

Ice Miller is an equal opportunity employer. This means the Firm maintains a policy of employing, assigning and advancing each individual on the basis of his or her own merit without regard to race, color, religion, age, sex, national origin, disability, sexual orientation, gender identity, veteran status, creed, marital status, citizenship status or any other unlawful factor. This commitment to equal opportunity applies to all aspects of employment including selection, training, assignment, promotion, compensation, transfer, performance evaluation, administration of personnel policies, discipline, and discharge.

Employee Benefits Paralegal - Indianapolis Office
Location: Indianapolis
Pay Type: Hourly
Department: Employee Benefits
Job Description:
Seeking candidates with extensive Paralegal experience for a position in our Employee Benefits Practice Group focusing in qualified plan work. This position requires strong organizational and communication skills and the ability to interact with clients and attorneys. The ideal candidate must have qualified plan work and health care experience, be highly motivated with a strong work ethic, possess exceptional attention to detail, be able to work independently, possess strong writing skills, be creative in working with clients and attorneys, and be able to meet deadlines. Paralegal certificate, related experience, or degree required.
 
Please submit a resume, transcript and references.
Chief Information Officer
Location: Chicago,Cleveland,Columbus,DuPage County, Illinois,Indianapolis,New York
Pay Type: Salary
Department: Information Technology
Job Description:
The Chief Information Officer is responsible for leading the overall information systems function to meet the goals and objectives of the Firm. The CIO is responsible for communicating necessary information system changes and enhancements to partners and staff in a clear and understandable format that promotes acceptance and compliance. The CIO manages technology staff and other assists to promote efficient and effective delivery of technology support to the Firm. This position is supervised by the Chief Operating Officer, but will also meet from time to time with the Firm's Managing Partners and Partnership.
 
Essential Job Duties:
  • Lead all areas of the Firm’s information technology function including systems administration, application development and systems integration, networking and desktop computing, telecommunications, multimedia, hardware/architecture, and IT support and security.
  • Leads the process to evaluate and strengthen internal technology capabilities and is responsible for leveraging these technology capabilities to enhance internal and external client service and business growth.
  • Direct technology strategic planning and implementation, ensuring that firm-wide systems, applications, and infrastructure continue to provide solid support of overall business objectives.
  • Keeps current on new technologies and ensures that the Firm develops the digital assets and capabilities that will be needed to establish the Firm as a proficient user of leading edge technology that creates a competitive edge for the Firm.
  • Ensure support for the Firm’s information technology and services functions, including all end-user applications, infrastructure, and devices; provide for appropriate disaster recovery and business continuity contingencies.
  • Responsible for establishing and maintaining credibility among the stakeholders regarding technology strategy, initiatives, capabilities and actual service delivery.
  • Cultivate and maintain strong lines of communication with end-users; continuously seek ways to innovate and provide enhanced support to improve business operations and to enable the Firm to better serve its clients.
  • Provide leadership to the Firm’s ongoing large-scale technology projects while acting as a champion and change agent in leading the organizational changes associated with these transformational projects.
  • Responsible for preparing, managing and justifying information technology capital expenditures and departmental operating and personnel budgets and monitoring expenditures to be in line with approved budgets.
  • Serve as a key collaborative member of the Firm’s Technology Adoption Committee and Strategic Planning Committee; provide proactive advice and counsel to the committee and the executive leadership team.
  • Identify and implement system enhancements, including the evaluation and improvement of the IT architecture, existing hardware and software applications; advise senior management on strategic systems and applications conversions and integrations in support of business goals and objectives. 
  • Evaluate needs and direct technology hardware and space upgrades, relocations, and build outs to meet evolving Firm needs in existing and new offices.
  • Evaluate and lead co-location planning to ensure data integrity and data redundancy.
  • Lead system inventories, vulnerability assessments and ongoing auditing of the Firm’s networked environment, ensuring a secure technology environment for the Firm’s and its clients’ data.
  • Responsible for coordination with all of the Firm’s office locations to provide effective and efficient information technology products and services as well as timely, appropriate changes and/or improvements.
  • Develop and implement operating procedures, policies, and practices in all offices to maximize technology performance and stability.
  • Direct the information technology department staff:  ensure proper match of skills and requirements, assign duties and responsibilities, monitor and evaluate staff performance and productivity, and provide for training of staff to enable peak performance.
  • Participate in building a culture that is team-oriented and committed to client service, continuous improvement and professional excellence.
  • Monitor best practices and trends in information technology and make recommendations to integrate where appropriate.
Minimum Requirements:
  • Bachelor's Degree in an IT related field preferred; Master’s degree in a related field preferred.
  • Substantial experience leading all areas of the information technology function including systems administration, application development and systems integration, networking and desktop computing, telecommunications, multimedia, hardware/architecture, IT support and security.
  • Familiarity with a broad range of technology platforms, systems, tools and applications.
  • Experience participating in financial systems or other enterprise systems conversion; specific experience with Elite and/or Aderant financial systems is strongly desired.
  • Desire, drive and ability to establish and maintain credibility among the Firm’s partners and leaders; ability to relate to and work collaboratively with business leaders and professionals at all levels in the Firm.
  • Demonstrated experience working in a highly collaborative, multi-authority environment with a sophisticated and highly educated user group and gaining consensus, as appropriate, to move initiatives forward.
  • Strong interpersonal skills and a confident self-image that enables effective and credible communications with attorneys and clients in the daily give and take of a competitive business environment.
  • Experience establishing, relocating, and upgrading facilities to continuously support technology operations in multiple locations without interruption.
  • The ability to effectively manage a mix of proprietary and vendor supported applications in the most cost effective manner.
  • Familiarity dealing with highly technical and sensitive data, and creating secure environments for a multi-location organization.
  • Strong verbal and written communications and presentation skills, including the ability to translate and explain technical terms and concepts in lay terms and effectively communicate with and influence people at all levels of the Firm.
  • Ability to make solid, proactive recommendations that leverage technology to enhance both internal and external client service and business growth.
  • Proven leadership, management, organizational, and problem solving skills, coupled with the ability to excel in a fluid, fast-paced environment.
  • Proven success recruiting, mentoring, and developing staff and effectively managing a multi-location team.
  • An undergraduate degree in business, computer science, engineering or a related field is required; MBA or JD strongly preferred.
  • Demonstrates a high level of confidentiality, diplomacy and discretion due to the highly sensitive nature of much of this work.
  • Ability to create momentum and foster organizational change.
  • A motivated and motivational leader who delegates effectively and who can engage others (team, peers, and Firm leaders) to participate in accomplishing goals for the Firm. 
  • Ability to lead as well as serve as a team member of cross-department initiatives.
  • Excellent critical thinking, problem solving and decision making skills.
  • Demonstrated ability to drive innovation and change.
Knowledge Management and Information Governance Specialist
Location: Indianapolis
Pay Type: Hourly
Department: Risk and Information Governance
Job Description:
The Knowledge Management and Information Governance Specialist will work with practice groups on managing electronic data. This includes data collection efforts and maintenance of databases, data on the network, in various applications and repositories. The employee will also assist practice groups with the maintenance of records and files using manual and automated filing, indexing, imaging, records retrieval and reporting systems. The employee must be capable of working in a fast paced environment with time sensitive materials and the ability to maintain strict confidentiality due to the nature of the position.  
 
Essential Job Duties: 
  • Participate in meetings with attorneys, information technology staff and external parties regarding file transfer protocols, data imported and exported to and from the document management system (DMS), network drives and applications 
  • Collaborate as a subject matter expert in law firm initiatives to improve and standardize processes relating to the collection and exchange of data in practice groups, between law firms and other external parties
  • Coordinate data collection, imports, exports, migrations and deletions following approved policies and procedures. 
  • Liaise with technology, knowledge, records, business development and security managers 
  • Collect, analyze, document and execute business requirements relating to the information lifecycle of legal client and administrative information
  • Document findings and recommend improvements in processes, as needed, to improve efficiency and reduce costs and risks associated with information management
  • Document and execute standard processes for data collection, information creation, access, classification, retention and disposition
  • Collaborate with and support KM data collection, competitive intelligence and data analytics efforts. 
  • Office generalist tasks including: general file maintenance, imaging, copy, mail and other office duties as assigned. 
Minimum Requirements:
  • Bachelor Degree in relevant field such as IT, Computer Science, Information Management, Knowledge Management or Library Services
  • 2-3 years information management or information technology experience
  • Information Management, Information Security or Project Management Certifications preferred or willingness to earn.  
  • Knowledge of technology applications relevant to records and information management systems 
  • Exceptional attention to detail
  • Project Management Skills 
  • Professional customer service skills ability to communicate with all levels of the organization
  • Ability to learn new tasks quickly and work independently or as a part of a team. 
  • Excellent decision making skills and ability to recommend appropriate decisions
  • Ability to research and analyze various types of data
  • Ability to maintain confidentiality 
  • Ability to organize and prioritize work, handle multiple projects and meet deadlines
  • Proficient in Microsoft Outlook, Word and Excel
  • Must be able to perform all essential duties
Legal Secretary, Municipal Finance
Location: Indianapolis
Pay Type: Hourly
Department: Municipal Finance
Job Description:
This Legal Secretary will be responsible for assisting legal personnel in the performance of complex and specialized clerical duties relating to all aspects of the legal process. This person must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.
 
Essential Job Duties: 
  • Manage all aspects of administrative practice, including legal and non-legal processes
  • Prepare and draft correspondence, memos, and legal documents according to legal staff and Firm requirements using word processing and document management systems
  • Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required
  • Answer, provide assistance during, and appropriately direct telephone calls for legal staff members as needed
  • Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for legal staff members
  • Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling
  • Manage the coordination of complex document preparation; ensure all attachments, exhibits and enclosures are intact
Minimum Requirements:
  • Three years of experience as a legal secretary preferred
  • Higher education or coursework related to the legal field preferred
  • Excellent clerical skills and knowledge of grammar, spelling and punctuation 
  • Exceptional customer service skills in person, over the phone and via email
  • Exceptional attention to detail and ability to work independently and proactively
  • Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint
Public Affairs Assistant
Location: Indianapolis
Pay Type: Hourly
Department: Public Affairs Practice Group
Job Description:
The Public Affairs Assistant will be responsible for assisting attorneys in the performance of complex and specialized clerical duties relating to all aspects of Public Affairs and relative governmental affairs. This person must be capable of working in a fast-pace environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.
 
Essential Job Duties: 
  • Research and maintain knowledge of laws and regulations in order to assist the Public Affairs attorneys with drafts and correspondence 
  • Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling 
  • Answer, provide assistance during, and appropriately direct telephone calls as needed
  • Respond to requests for information from media or other sources
  • Manage appointment schedules by scheduling meetings, appointments, travel, due dates, and client-related activities
  • Manage incoming mail and correspondence 
  • Prepare and process outgoing correspondence; arrange for specialized mail or messenger services as needed
  • Serve as a communication intermediary between attorneys, Firm employees, and external  contacts; receive clients and visitors to the Firm and relay messages as needed
  • Prepare expense reimbursements and disbursements requests
  • Coordinate travel arrangements, including preparing itineraries, agendas, and expense reports; booking transportation and arranging lodging; and making arrangements for meeting space and amenities
  • Proactively assist and provide teamwork to others when needed and when workload allows
  • Complete projects and special assignments as requested
Minimum Requirements:
  • General knowledge of governmental operations and state legislature required
  • Higher education or coursework related to the legal field preferred
  • Excellent clerical skills and knowledge of grammar, spelling and punctuation 
  • Exception customer service skills in person, over the phone and via email
  • Exceptional attention to detail and ability to work independently and proactively
  • Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint
  • Must be able to perform all essential job duties 
 
Paralegal
Location: DuPage County, Illinois
Pay Type: Hourly
Department: Business Practice Group
Job Description:

This Paralegal will be responsible for assisting attorneys in the performance of complex and specialized duties relating to all aspects of the legal process but will primarily focus on transactional legal work including, but not limited to, corporate and LLC formations, annual filings, maintenance of records, preparation of a variety of legal documents, support of due diligence processes in mergers & acquisition transactions including data room management, document summaries, and closing checklists, specialized legal research and writing, preparation of estate planning documents, and attention to trust funding and estate and trust administration duties. This Paralegal must be capable of working in a fast-paced environment with time-sensitive materials, have a high attention to detail, and be able to deal effectively with extensive client and attorney contacts, all while maintaining strict confidentiality due to the nature of the position.

Essential Job Duties:

  • Prepares and drafts correspondence, memos and legal documents according to Firm requirements using word processing and document management systems.
  • Researches and analyzes law sources such as statutes, recorded judicial decisions, legal articles, treaties, constitutions, and legal codes.
  • Prepares legal documents such as contracts, initial and amended articles of incorporation, stock certificates and other securities, buy-sell agreements, closing papers and binders, deeds and trust instruments for review, approval, and use by attorneys in the Firm.
  • Performs other clerical duties such as scheduling appointments, providing information to callers, taking dictation, composing and typing routine correspondence, and reading and routing incoming mail.
  • Prepares documents and maintains document files.
  • Required to meet at least 1,500 chargeable hours per year.

Minimum Requirements:

  • Bachelor’s degree from an accredited college or university or relevant experience.
  • Paralegal certificate, related experience, or pre-law degree preferred.
  • Minimum of two years of experience working as a paralegal preferred.
  • Strong organization, writing, and communication skills.
  • Must be highly motivated with a strong work ethic.
  • Experience working with clients and attorneys preferred.
  • Exceptional attention to detail, and the ability to work independently under specific timelines.
  • Must be able to perform all essential duties.

 

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